Supporting entire team/ multiple managers in all business aspects and be an integral part of team acting as SPOC for the team.  Proficient in written and spoken English, draft mails/ responses independently. Calendar Management: Proficiency in Calendar management/ Scheduling meetings/ calls as per stakeholders’ requirements in various time zones. Expense Management: Proficient working with Oracle Expense Management system, collecting expenses and submitting the same monthly regularly. Travel Management: Arranging travel as requested by the team, coordinate with Amex on various ticketing, visas, hotel, car booking, ensuring the same is updated on the stakeholder’s calendars. Invoice Management: Raising invoices on Ariba system and ensuring its paid by regularly checking and coordinating with Finance. Manage information for internal and external communication memos, presentations, emails, and reports.  Determines appropriate course of action, referral, or response, works closely and effectively with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Prioritize conflicting needs, handle matters expeditiously and proactively. Functional Skills Proficiency in Windows, including Excellent MS Word, EXCEL and PowerPoint, and ability to extract reports from systems. To action & monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines Co-ordinating with Cross Functional Teams to ensure deliverables are met. Should be able to coordinate and maintain cordial relationship with all members of the team.  A motivated self-starter with strong interpersonal skills. Work involves handling sensitive issues and confidential information requiring discretion on the employee's part

Skills & Knowledge:

Organization Skills Email, Calendar, Travel and Expense ManagementEvent Planning & ManagementExcellent Verbal & Written CommunicationTech savvyMS Office ProficiencyStakeholder Management

 

Qualification & Experience:

Graduate of any discipline7 – 12 years of relevant Executive Assistant experienceExperience in handling geographically diverse stakeholders.