Executive Assistant to CEO Brea,CA Executive Assistant to the CEO Responsibilities: • Serve as primary contact, authoritative information source and administrative support activities: o Heavy calendar management, travel and meeting logistics, and expense reporting o Program/project planning and problem solving o Communication document preparation o Administrative support for Board of Directors, including board meeting logistics o Office management Qualifications: • Bachelor’s degree or equivalent work experience is required. • 8+ years in office environment in a administrative assistant role • 2+ years previous experience supporting a C-Level Executive is required. Desired: • Plans, coordinates and ensures the CEO's schedule is followed and respected. • Must have international travel booking experience- arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings • Must have meeting planning and event management experience. • Must have excellent Microsoft Office skills, a strong knowledge of Word and PowerPoint and editing skills, medium knowledge of excel. • Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Must be able to communicate effectively both in oral presentation and written format and be able to create effective reports, presentations and business correspondence. • Exceptional attention to detail; ability to manage multiple deadlines of varying importance • Confidently taking initiative, exercising discretion and sound judgment and ensuring a high level of confidentiality. • The ideal candidate must have the ability to see the “big picture,” and prioritize among competing demands while recognizing the impact of decisions on firm operations and client matters. • Ability to prioritize, anticipate and continually strive to pro-actively identify the needs of multiple executives that travel frequently and at times need quick solutions and service - effectively employing trouble shooting techniques to resolve issues with a sense of urgency. • Demonstrated collegiality, team orientation, positive attitude, common sense, patience, calm demeanor, determination and ongoing desire to learn, grow and contribute are all desired. • Ability to communicate professionally on written/verbal/personal basis among a variety of personality types. • Flexible work hours – available outside of business hours. • Hight output of work. Job Ref: 130439