Job Description
The Executive Assistant will provide primary and critical support to the efficient and effective operations of the Office of the CEO. This role represents the CEO, maintaining a strategic understanding of company priorities, and ensuring the CEO's time is optimally used. This role requires navigating and engaging with a wide array of contacts, ensuring issues are escalated appropriately, delegated correctly, or resolved independently. The Executive Assistant must maintain the highest levels of trust, loyalty, confidentiality, and discretion.
ResponsibilitiesTime Management Optimization: Maintain a comprehensive understanding of the CEO’s schedule, ensuring events optimize the CEO's time and include preparation and downtime.Initial Contact Point: Develop relationships across a broad network of stakeholders and act as the first point of contact for scheduling with the CEO.Daily Schedule Management: Protect and align the CEO's schedule with priorities and criticality.Travel Coordination: Ensure seamless travel experiences, anticipating the CEO's needs for event preparation and future scheduling.Preparation and Context: Ensure the CEO is effectively prepared for scheduled events by preparing materials and summaries.Leadership Team Coordination: Coordinate the CEO and Executive Leadership Team (ELT) management routines and streamline management operations.Administrative Assistance: Assist with meeting coordination, event planning, business expenses, and other administrative duties.CEO Messaging/Communications Advisor: Provide quality assurance for the CEO’s communications, presentations, and talking points.Stakeholder/Network Management: Support the CEO in establishing and maintaining strong relationships across a broad network of internal and external contacts.Proactive Problem Resolution: Identify and resolve issues independently to support the CEO’s plans.Safety: Promote and adhere to the company's Safety Manual and report all safety concerns.Compliance: Maintain knowledge of and comply with all company policies, procedures, and applicable laws.Communication: Review and apply corporate and team-specific communications.Continuous Improvement: Identify and apply improvement opportunities related to work practices and tools.Fiscal Accountability: Adhere to budget and expense policies and care for corporate property, tools, and equipment.Cross Functional Working Relationships: Work collaboratively with peers and other work groups, promoting positive working relationships.Essential SkillsHigh School diploma/GEDAt least two (2) years of administrative experience at the executive levelExcellent interpersonal, verbal, and written communication skillsHigh degree of confidentialityTact and sensitivity in communicationProficiency with Outlook, Word, PowerPoint, Excel, HR, and expense-reporting systemsAbility to work independently with a sense of urgencyExceptional organizational skills, problem-solving skills, and flexibility in changing prioritiesAdditional Skills & QualificationsTwo to Five years of administrative experience at the executive levelBachelor's degreeBoard material processing experienceFamiliarity with general budget proceduresWorking knowledge of or familiarity with Asset Suite, PeopleSoft, Microsoft Productivity ToolsBasic knowledge of accounting principles related to vendor payments and contractsWork Environment
The work environment is reserved and professional. The team consists of five members, including union EAs supporting VPs and the CEO EA. The position primarily requires in-office work from 7-4, with occasional remote work. The culture values long-term commitment, with most people having been with the company for years. The dress code is business professional, adhering to a 'dress for your day' policy. The company values passion to serve, community honor, and care for each other, with a mission to provide affordable, reliable, and environmentally sensitive energy services.
Pay and Benefits
The pay range for this position is $100000.00 - $114000.00
Benefits:
Sick time and vacation time
Sick time is earned (2 weeks)
Vacation time (40, 104 hrs or 156 hrs) this is negotiated
OPPD does not offer bonuses.
Insurance plans effective the first day of employment ** SEE Megan for full benefits list
Dental
Vision
401k and a 4k match
Pension plan
Workplace Type
This is a hybrid position in Omaha,NE.
Application Deadline
This position will be accepting applications until Jan 18, 2025.
\n
\n \n About Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n Diversity, Equity & Inclusion\nAt Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
\n\n