Executive Assistant to Office of Boards and Commissions Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4797511) Apply  Executive Assistant to Office of Boards and Commissions Salary $56,500.00 - $62,000.00 Annually Location Denver, CO Job Type Full Time Job Number EAAEABD&COMM_ESW01.17.25 Department Office of the Governor Opening Date 01/17/2025 Closing Date 1/31/2025 11:59 PM Mountain FLSA Determined by Position Primary Physical Work Address 200 East Colfax Avenue, Denver, CO 80203 Department Contact Information gov_hr@state.co.us Type of Announcement This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado. How To Apply Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. + Description + Benefits + Questions Department Information Love Colorado? There is no better way to define your future and build your career than to work for the State of Colorado. Finding Your Purpose When you work for the State of Colorado, you're working to improve your community, impact the lives of those around you, and ensure that our shared natural resources will be available for generations to come. Finding Your Passion Each position makes a difference by helping people, enhancing our livelihood and making Colorado a better place to live. Learn more about the mission of each of our Departments and Institutions (https://co.colorado.gov/contacts-search?field\_state\_agency=All&field\_county=All&field\_keywords=) and the unique roles they serve! Commitment to You The State of Colorado believes that equity, diversity, and inclusion drive our success, and our departments encourage candidates from all identities, backgrounds, and abilities to apply. See what current state employees have to say about Equity, Diversity and Inclusion. (https://youtu.be/eAPo-IRsOZU) Department Information Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, boards and commissions, legislative liaison, operations, policy and research, and scheduling. The Office of Boards and Commissions oversees the appointment process for 330+ Boards and Commissions for the Governor's Office. Boards and Commissions is an external facing department in the Governor's Office, as they help the public navigate the appointment process. The ideal candidate for this position is organized, a self-starter, hard working, calm under pressure, has strong communications skills and has a positive outlook. Description of Job PositionTitle: Executive Assistant to Office of Boards and Commissions Department: Boards and Commissions Organizational Relationships: This position reports to the Director of Boards and Commissions. This position has supervisory responsibility over the interns. FLSA Classification : Exempt Salary: $ 56,500-$62,800 Summary of Functions: You will help work with the Boards and Commission team to help oversee the appointment process for over 330+ boards, commissions, task forces, and committees across the state that are appointed by the Governor. Help make recommendations to the Governor and Chief of Staff on who should be appointed after robust vetting and recruitment processes. Work with the Agencies to ensure their recommendations are timely and thoughtful. Also help manage and improve Boards and Commissions processes. This role will help develop and enforce office policies and procedures to enhance operational efficiency and work on continued improvements to boards and commissions processes. Essential Duties and Responsibilities: + Quickly manage scheduling, appointments and calendars for the Director of Boards and Commissions and as necessary for Deputy Directors of Boards and Commissions. + Coordinate speaking engagements and create marketing materials for them. + Manage the Boards and Commission's intern program, including oversight of tasks, training, and ongoing support. + Design, implement and document office procedures. + Provide information about Boards and Commissions to stakeholders. + Prepare meeting materials, scan documents, and electronic document creation or modification as needed. + Establish and maintain effective and cooperative working relationships with all levels of stakeholders, including internal customers, the public, and other agencies. + File, retrieve, and prepare documents, correspondence and reports. + Answer public email questions, telephone, check voicemail messages and respond as appropriate. + Respond to public email inquiries, telephone calls, and voicemails promptly. + Ensure all externally posted content follows accessibility guidelines and standards. + Assist with tasks deemed necessary by the Director & Deputy Directors including, although not limited to: + Draft executive orders, letters, memos, and other documents + Maintain and update files + Process Executive Orders following Governor’s signature + Assist in managing Board and Commission interns and oversee intern tasks + Manage the boards and commissions shared drive and ensure that boards and commissions documents are up to date and accessible + Maintain an effective information tracking system for diversity reporting, new applications received, background checks, call lists, rejection letters, and certificates + Special duties as assigned Highly Desired Skills and Competencies: + Excellent problem-solving skills + Experience managing executive schedules or drafting professional correspondence + Ability to establish and maintain effective personal relationships with peers, supervisory staff, and other departments and agencies + Strong attention to detail and organizational skills + Effective verbal and written communication skills + Ability to work independently + Strong written and verbal communication skills + Experience with Google Suite + Experience with Salesforce or other CRMs + Positive and resilient attitude + Passion for fast-paced work environments Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Education/Experience: 0-2 years related work experience required. Substitutions: Appropriate related education will substitute for the required experience on a year-for-year basis. Conditions of Employment Applicants must pass a thorough background check prior to employment and reside in Colorado once employed. Supplemental Information To Apply: A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements. The State of Colorado/Office of the Governor offers a generous benefits package including: + Retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan*, plus optional 401(k) and 457 plans - https://www.copera.org/ + Medical , Dental (https://stateofcoloradobenefits.com/index.php/portfolio-item/dental/) , and Vision (https://stateofcoloradobenefits.com/index.php/portfolio-item/vision/) insurance coverage - including extensive prescription drug coverage (many preventive medications covered at no cost) + Wellness programs - participation can reduce employee premiums + Automatic Short-Term and Optional Long-Term Disability Coverage (https://stateofcoloradobenefits.com/index.php/portfolio-item/disabilityinsurance/) + Life and AD&D Insurance + Flexible Spending Accounts (https://stateofcoloradobenefits.com/index.php/portfolio-item/flexible-spending-account/) (FSAs) + Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) job protection and State of Colorado Paid Family Medical Leave (PFML) + 11 Paid Holidays Annually and Accrued Annual and Sick Leave (https://dhr.colorado.gov/state-employees/time-off-leave) + Hybrid work arrangements + Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program + Access to the Colorado State Employee Assistance Program (CSEAP): offers confidential mental health counseling, professional coaching, employee mediation, 24/7 crisis support + Free RTD EcoPass (https://www.rtd-denver.com/fares-passes/ecopass) to all eligible State Employees + Training and professional development opportunities, including reduced college tuition through CSU Global (https://csuglobal.edu/cost/tuition-discounts/employer-partners/state-colorado) + Credit Union of Colorado Membership Eligibility To learn more about State of Colorado benefits, please visit the state’s benefits portal: https://www.colorado.gov/dhr/benefits .*For information on mandatory employee salary deferral (in lieu of contribution to Social Security), see COPERA for details: https://www.copera.org/member-contribution-rates Equity, Diversity and Inclusion The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. ADAAA Accommodations The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at gov_hr@state.co.us. Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 Please confirm that you have submitted a cover letter and resume to be further considered. + Yes + No Required Question Agency State of Colorado Address See the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/ Apply Please verify your email addressVerify Email