Job Title: Executive Assistant to the CEO

Job Description The Executive Assistant to the CEO provides comprehensive administrative support to the Chief Executive Officer. This role involves managing schedules, travel arrangements, and office operations. The Executive Assistant will ensure effective workflow and communication within the CEO's office and identify opportunities to improve processes. The position is based in Arlington, VA, and requires office presence five days a week.

Responsibilities

Anticipate and manage scheduling needs, resolve conflicts, and coordinate meetings and appointments.Plan and manage travel arrangements, ensuring efficient use of time and quick responses to changes.Oversee meeting logistics and maintain accurate records of interactions.Collaborate with other Executive Assistants to coordinate schedules, communications, and event planning.Handle all correspondence to the CEO, ensuring timely responses and drafting communications.Coordinate schedules and meetings with staff, advising on travel plans and gathering necessary information.Maintain accurate lists of stakeholders and distribute regular communications.Develop relationships and contacts to arrange high-level meetings.Provide administrative support for Board of Director committees, including scheduling and preparing materials.Plan and organize events, meetings, and programs, ensuring smooth logistics.Track and analyze travel and expense budgets, providing strategic insights.Support new projects and initiatives as assigned.

Essential Skills

8 years of administrative support experience, with 3-4 years at the executive level.Experience with travel arrangements and calendar management (MS Office Outlook required).High School Diploma or GED required; Associate's degree preferred.

Additional Skills & Qualifications

Experience with Concur for expenses is a plus.Familiarity with WorkDay is a plus.Strong administrative skills, including scheduling, office management, and documentation.Proficiency in Microsoft Outlook suite of products.

Pay and Benefits

The pay range for this position is $120000.00 - $125000.00

Medical dental vision 401K and retirement savings options education assistance parental leave PTO options HSA/FSA and additional perks

Workplace Type

This is a fully onsite position in Arlington,VA.

Application Deadline

This position will be accepting applications until Jan 21, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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