System One is partnering with a company in the OKC area that looking for an Executive Assistant. If you have the following experience please apply below. 

Job Title: Executive Assistant to the CEO
Job Type: Full-time
Hours: 8:30-5:00 Mon-Fri
Job Brief:
At Hope is Alive the role of Executive Assistant reports directly to the Co-CEO, Lance Lang, providing executive support in a one-on-one working relationship. The Executive Assistant serves as a liaison to the board of directors and senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects.
Must Be:
? Reliable: Responsible, available, and present
? Self-motivated: Forward-looking thinker, who actively seeks opportunities and proposes solutions
 ? Organized: Strong prioritization skills with a passion for multitasking and the details 
? Willing: Some nights, weekends, or overnight travel (in and out of state) is required for certain events
What You’ll Do:
? Complete a broad variety of administrative tasks for the Co-CEO, including maintaining calendars by planning and scheduling meetings, conferences, teleconferences, and travel
? Serve as an effective gatekeeper
? Prioritize conflicting needs; handle matters expeditiously, and proactively, and
follows-through on projects to successful completion
? Coordinate and attend quarterly Executive Board meetings, recording accurate meeting
minutes and distributing them to board members
? Create and manage contacts and activity in Salesforce
? Work closely with Co-CEO to execute donor recognition plans
? Lead and support the Events Manager in planning, logistics, and day of coordination and execution of meetings, events, and special projects; travel as needed
? Train and lead the Office Coordinator and Alumni Coordinator on company policies and
best practices
? Meet 1:1 with team members, ensuring each member is equipped with everything needed to effectively perform their duties
? Communicate with Co-CEO about any major issues
? Work with local and online vendors for merchandise, marketing materials, and gifts for the entire organization and for all meetings, events, and occasions
? Maintain marketing inventory and place orders when inventory is low
? Coordinate all annual staff meetings, events, and occasions
? Provide backup administrative support to other departments as necessary
? Assist Co-CEO with any personal errands, purchases, or requests
Points For:
? Minimum of 4 years of experience in an executive support function
? Very strong interpersonal skills and the ability to build relationships with team members, board members, external partners, and donors
? Expert-level written and verbal communication skills
? Proactive approaches to problem-solving with strong decision-making capability
? Emotional maturity
? Highly resourceful team player, with the ability to also be extremely effective
independently
? Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
? Ability to achieve high-performance goals and meet deadlines in a fast-paced
environment
? Tech-savvy, comfortable dealing with technology issues, and proactive in finding ways to improve efficiency with available tools and resources
? Familiarity with Google suite (Docs, Sheets, Slides, Gmail, etc.)



 

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.