We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our Chief Product Officer and other executive team members as required. This role will support and interact with senior leadership and other team members and administrative professionals on complex scheduling project management and information requests. This role will provide support, including administration of travel, expenses, meeting logistics and distribution of materials, as well as being responsible for a wide range of administrative support that enhances the efficiency of the Chief Product Officer and team. The Executive Assistant will be able to manage multiple priorities requiring excellent attention to detail and an ability to proactively anticipate needs. Work can be highly sensitive in nature and therefore strict confidentiality and good judgment is required.
About the Role
In this opportunity as an Executive Assistant you will:
Handle a variety of tasks including processing expenses, invoices and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner.Provide a wide range of administrative support that enhances the efficiency of the Chief Product Officer and business, to include the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Travel & Expense)Identify, research, and resolve complex problems and issues referred by others. Establish strong business relationships with other administrative professionals internally to determine solutions swiftly. Responsible for accurate, timely response to work requests and work not typically directed or checked by others.Interact with senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities.Compose and prepare reports and correspondence including proofreading for correct spelling, grammar, punctuation, usage, and content.Maintain calendar via scheduling, vetting and prioritization of various items. Handle and respond to informational inquiries and redirect them to the appropriate team member for resolution.Prepare domestic and international itineraries and travel arrangements.Project management of various initiatives.Support of standing management led meetings and events.Other projects and duties as assigned including ad-hoc requests.About You
You’re a fit for the role of Executive Assistant if you:
Have a college diploma/University degree or equivalent experience. Have 5+ years of experience providing executive support.Have advanced computer skills (MS Office, Word, PowerPoint, Excel, Teams, One Note).Are proficient with billing, travel and expense management systems.Have experience in working within fast-paced, complex, dynamic, multi-cultural business environments.Excellent oral and written communication abilities.Exemplary judgement and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues.Have thorough knowledge of general office practices; resourcefulness in gathering data and getting answers to questions.Are detail orientated with the ability to work efficiently with complex information.Are a self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time.Have proven organization skills including ability to shift focus between responsibilities quickly.Can manage and prioritize multiple tasks in a dynamic work environment including a proven ability to meet aggressive deadlines.Motivated to learn new skills in a spirit of continuous improvement and personal growth.Proactive with a ‘can do’ attitude and will jump in to support others as needed.#LI-JK3
What’s in it For You?
Join us to inform the way forward with the latest AI solutions and address real-world challenges in legal, tax, compliance, and news. Backed by our commitment to continuous learning and market-leading benefits, you’ll be prepared to grow, lead, and thrive in an AI-enabled future. This includes:
Industry-Leading Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, and hybrid model, empowering employees to achieve a better work-life balance.
Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
Culture: Globally recognized and award-winning reputation for inclusion, innovation, and customer-focus. Our eleven business resource groups nurture our culture of belonging across the diverse backgrounds and experiences represented across our global footprint.
Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.
We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
Accessibility
As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
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