Posting Details Working Title Executive Assistant to the Provost Position Number 00149A Department VP ACAD AFF Location Norfolk, VA Type of Position Classified Type of Job Full Time EEO Category C Technicians Job Description This position is responsible for providing direct administrative support to the Provost. Specific duties include: reviewing, summarizing, prioritizing and expediting daily issues requiring the attention of the Provost, assisting in carrying out the broad management functions required by the Provost and Vice President for Academic Affairs, and supervising a full-time classified position. This position has significant responsibility to ensure critical, confidential, and time-sensitive matters are handled appropriately and expeditiously, as well as, includes extensive interaction with various internal and external academic and nonacademic constituents. Type of Recruitment Knowledge, skills and abilities Considerable knowledge of effective customer service and problem resolution techniques. Working knowledge of PC-related software and information systems to include Microsoft Office products (SharePoint, Teams, Word, Excel, PowerPoint) and Adobe Acrobat Strong oral and written communication skills. Effective time management and organizational skills. Demonstrated skill in proofreading documents to include the ability to pay close attention to detail. Demonstrated ability to work independently and with minimal direct supervision. Demonstrated ability to maintain full confidentiality and be trustworthy. Demonstrated ability to work on a variety of projects simultaneously. Demonstrated ability to interpret, explain, and apply complex policies. Special licenses, registration or certification None Education or training None Level and type of experience Considerable progressively responsible experience in an administrative support role for an executive level position (e.g. Dean, VP, CEO , President, etc.). Some supervisory experience. Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification) Some knowledge of Old Dominion University policies and procedures. Some knowledge of Banner or equivalent relational database. Demonstrated ability to effectively use Microsoft Office Suite software including charts, graphics and presentation software. Education, training and experience in a high-level administrative position. Considerable progressively responsible experience in an administrative support role for an executive level position in a college or university setting. Familiarity with academic policies, procedures, environment and/or administration Conditions of Employment This is not a telework position. Working hours are Monday through Friday from 8:00am to 5:00pm. Annual Salary/Hourly Rate Salary commensurate with education and experience Posting Detail Information Job Requisition Number S02879 Job Open To General Public Open Date 02/17/2025 Close Date Open Until Filled Yes Special Instructions Summary N/A Criminal Background Check The final candidate is required to complete a criminal history check. College Home Page Department Home Page Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141. Alternative Hiring Process In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155. Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information. Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents + Cover Letter/Letter of Application + Resume Optional Documents + Yellow Layoff Form + Blue Layoff Card + AHP Letter