Job details We are seeking a highly organized and proactive Executive Assistant to support the director in effectively achieving their business goals. This role is integral in ensuring that administrative and scheduling needs are met with precision, enabling the leader to focus on organizational objectives.

Responsibilities:
Administrative Support: ... -- Serve as the primary gatekeeper, screening calls, visitors, and appointments to prioritize the Director's focus on key matters.
-- Prepare detailed reports, spreadsheets, and presentations relevant to organizational activities.
-- Develop written communications, such as emails, letters, and announcements, as directed.
-- Manage travel arrangements, including booking flights, cars, and accommodations.
Schedule and Calendar Management:
-- Maintain and organize the Directors calendar to ensure efficient time management.
-- Facilitate appointments, meetings, and events with internal teams and external stakeholders.
Communication and Coordination:
-- Act as a liaison between the Director and other staff members, or external parties.
-- Coordinate timely updates for emails, website content, and all communications.
-- Assist in planning and executing organizational events.
General Office and Event Support:
-- Assist with administrative tasks such as processing reimbursements, submitting reports, and managing purchase requests.
--Provide support for special events

Working hours: 8:00 AM - 5:00 PM

Skills:
Key Relationships:
-- Directly reports to the Director/President
-- Collaborates with directors, and executive administrative assistants.
-- Includes special tasks or events as long as the priorities of the immediate supervisor are appropriately considered.

Education:
High School

Experience:
4-7 years

Qualifications:
High School Diploma
3+ years most current experience as an executive or administrative assistant is required.
Proven ability to work with confidentiality, discretion, and professionalism.
Strong proficiency in computer applications, including Microsoft Word, Excel, and database management systems.
Exceptional organizational and multitasking skills.
Excellent written and verbal communication abilities.
Engaging interpersonal skills and the ability to build positive relationships with staff


Apply Now on this post!!

Irasema Acuna

Recruiter


SPHERION SARASOTA

8454 Lockwood Ridge Rd., Sarasota, FL 34243

941.351.0656

spherion.com/sarasota

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

Show lessShow more We are seeking a highly organized and proactive Executive Assistant to support the director in effectively achieving their business goals. This role is integral in ensuring that administrative and scheduling needs are met with precision, enabling the leader to focus on organizational objectives.

Responsibilities:
Administrative Support:
-- Serve as the primary gatekeeper, screening calls, visitors, and appointments to prioritize the Director's focus on key matters.
-- Prepare detailed reports, spreadsheets, and presentations relevant to organizational activities.
-- Develop written communications, such as emails, letters, and announcements, as directed.
-- Manage travel arrangements, including booking flights, cars, and accommodations.
Schedule and Calendar Management:
-- Maintain and organize the Directors calendar to ensure efficient time management.
-- Facilitate appointments, meetings, and events with internal teams and external stakeholders.
Communication and Coordination:
-- Act as a liaison between the Director and other staff members, or external parties.
-- Coordinate timely updates for emails, website content, and all communications. ... -- Assist in planning and executing organizational events.
General Office and Event Support:
-- Assist with administrative tasks such as processing reimbursements, submitting reports, and managing purchase requests.
--Provide support for special events

Working hours: 8:00 AM - 5:00 PM

Skills:
Key Relationships:
-- Directly reports to the Director/President
-- Collaborates with directors, and executive administrative assistants.
-- Includes special tasks or events as long as the priorities of the immediate supervisor are appropriately considered.

Education:
High School

Experience:
4-7 years

Qualifications:
High School Diploma
3+ years most current experience as an executive or administrative assistant is required.
Proven ability to work with confidentiality, discretion, and professionalism.
Strong proficiency in computer applications, including Microsoft Word, Excel, and database management systems.
Exceptional organizational and multitasking skills.
Excellent written and verbal communication abilities.
Engaging interpersonal skills and the ability to build positive relationships with staff


Apply Now on this post!!

Irasema Acuna

Recruiter


SPHERION SARASOTA

8454 Lockwood Ridge Rd., Sarasota, FL 34243

941.351.0656

spherion.com/sarasota

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

Show lessShow morekey responsibilities

Administrative Support:-- Serve as the primary gatekeeper, screening calls, visitors, and appointments to prioritize the Director's focus on key matters.-- Prepare detailed reports, spreadsheets, and presentations relevant to organizational activities.-- Develop written communications, such as emails, letters, and announcements, as directed.-- Manage travel arrangements, including booking flights, cars, and accommodations.Schedule and Calendar Management:-- Maintain and organize the Directors calendar to ensure efficient time management.-- Facilitate appointments, meetings, and events with internal teams and external stakeholders.Communication and Coordination:-- Act as a liaison between the Director and other staff members, or external parties.-- Coordinate timely updates for emails, website content, and all communications.-- Assist in planning and executing organizational events.General Office and Event Support:-- Assist with administrative tasks such as processing reimbursements, submitting reports, and managing purchase requests.--Provide support for special events

experience

4-7 years

skills

Key Relationships:-- Directly reports to the Director/President-- Collaborates with directors, and executive administrative assistants.-- Includes special tasks or events as long as the priorities of the immediate supervisor are appropriately considered.

qualifications

High School Diploma3+ years most current experience as an executive or administrative assistant is required.Proven ability to work with confidentiality, discretion, and professionalism.Strong proficiency in computer applications, including Microsoft Word, Excel, and database management systems.Exceptional organizational and multitasking skills.Excellent written and verbal communication abilities.Engaging interpersonal skills and the ability to build positive relationships with staff

education

High School