**Working with Us** Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us . **Summary:** We are seeking a highly organized and proactive Executive Associate to support at least three Senior-Level Executives within our organization. The ideal candidate will possess excellent skills in managing busy calendars, coordinating cross-functional teams, and ensuring smooth day-to-day operations. This role requires a detail-oriented individual with the ability to manage the complexity of multiple calendars and projects. **Key Responsibilities:** + Calendar Management: Efficiently manage and coordinate the complex and busy calendars of multiple VPs, including scheduling meetings, appointments, travel arrangements, and holistic calendar coordination. + Budget Management: Open and manage POs for the team and ensure compliance with financial regulations and policies, track spending. + Meeting Coordination: Organize and facilitate meetings, including preparing agendas, distributing materials, and ensuring all logistical details are handled. + Communication: Serve as a primary point of contact for internal and external stakeholders, ensuring clear and timely communication on behalf of the VPs. + Document Preparation: Prepare, edit, and distribute documents, reports, and presentations as needed. + Cross-functional coordination: Collaborate with cross-functional teams to ensure alignment and support for various projects and initiatives. + Travel Arrangements: Arrange and manage travel itineraries, accommodations, and logistics for the VPs. + Expense Management: Track and process expense reports, ensuring compliance with company policies and timely reimbursement. + Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism. + Administrative Support: Provide general administrative support, including managing correspondence and maintaining office supplies. **Key Qualifications and Experience:** + High school diploma required, associate or bachelor's degree preferred + Minimum of 5 to 10 years of experience as an administrative assistant, preferably supporting senior executives + Proactively managing and prioritizing multiple calendar conflicts, coordinating with key stakeholders, and influencing peers to ensure smooth scheduling. + Exceptional organizational and time management skills. + Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + Excellent written and verbal communication skills. + Demonstrated ability to multitask and prioritize effectively in a fast-paced environment. + Strong attention to detail and problem-solving abilities. + Budget management and tracking + Proven ability to build and maintain positive relationships with internal and external stakeholders. + High level of professionalism, integrity, and discretion in handling confidential information. \#LI-Hybrid If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career. **Uniquely Interesting Work, Life-changing Careers** With a single vision as inspiring as Transforming patients' lives through science™ , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. **On-site Protocol** BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role: Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function. BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ (https://careers.bms.com/eeo-accessibility) eeo-accessibility to access our complete Equal Employment Opportunity statement. BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters. BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/ Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations. **Company:** Bristol-Myers Squibb **Req Number:** R1587151 **Updated:** 2024-11-17 03:17:36.313 UTC **Location:** Princeton-NJ Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.