Location: Saratoga Springs, NY Category: Management / Confidential Posted On: Mon Mar 10 2025 Job Description: Empire State University seeks a highly skilled and experienced professional to serve as the Executive Director for Academic Affairs Operations. This position is responsible for overseeing the day-to-day administrative, financial, and operational activities within the Office of Academic Affairs (OAA) and will serve as a confidential advisor to the Provost. The Executive Director will work closely with the Provost and other senior leaders to ensure operational efficiency and effectiveness while sustaining a culture of service and professionalism in support of the university's academic mission. Responsibilities Include: + Project Management - Lead and coordinate cross-functional academic projects and initiatives on behalf of the Provost. Develop and maintain project plans, timelines, and tracking tools to monitor progress. + Budget Management - Oversee the fiscal operations for Academic Affairs, including the preparation and management of the yearly budget(s) for the division in collaboration with the Finance Office, which includes all operating and strategic funding. + Operations Coordination - Oversee daily administrative and business operations. Responsible for assessing and improving the current OAA team operations structure, practices, and communications to achieve the long-term vision and goals. Serve as the primary point of contact for operational issues, addressing faculty, staff, and student concerns. + Strategic Planning and Leadership - Coordinate, manage, and report on the progress associated with implementing tactical and organizational assessment and strategic initiatives across the division. Re-assess or re-align goals and objectives associated with the strategic plan based on data-driven recommendations as necessary on behalf of the division. + Policy Development - Assist in Academic Affairs policy development and liaise with the President's Office on policy and procedural matters that relate to the Office of Academic Affairs. + Team Management and Development - Promote a collaborative, inclusive, and high-performing team culture. Job Requirements: Required Qualifications: + Master's degree in Higher Education Administration, Business Administration, or a related field. + At least three (3) years of progressive experience in a complex organization, specifically involving project management, budget oversight, or operations management. + Demonstrated success in driving projects to completion on time and within scope. Preferred Qualifications: + Familiarity with academic affairs functions and higher education governance structures. + Strong oral and written communication skills. + Strong analytical and problem-solving capabilities. + Excellent organizational skills for handling multiple priorities. Special Information: + The position will be located in Saratoga Springs, NY. + Ability to travel throughout New York State as needed. + Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position. Additional Information: Rank/Salary: Management-Confidential / minimum starting salary of $90,000, dependent on experience and qualifications. We are pleased to offer our employees an excellent benefit package which includes NYS health insurance, free dental and vision, competitive retirement options, and generous vacation, sick and holiday accruals; and a strong emphasis on work-life balance. We also offer professional-development activities for professionals and support staff. SUNY Empire is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University. SUNY Empire is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic. SUNY Empire provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources at (518) 587-2100 ext. 2240. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (518) 587-2100, ext. 2800. It can also be viewed online at our Safety and Security website: www.sunyempire.edu/safety-security/.