JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Mail room Associate

Integrated Facilities Management — Corporate Solutions (Country, Region)

What this job involves:

Providing the perfect touch to our clients’ events

In this role, you will be at the bottom of our clients’ mail room operations—focusing on the nitty-gritty of related tasks, so everything is up and running. And when things go astray at any stage and iron them out as soon as possible.

Specific duties

Mail room operations:

l Receive, sort, and distribute incoming mail, packages, and deliveries to appropriate recipients.

l Process outgoing mail, prepare shipments, and arrange couriers as needed.

l Maintain accurate records and tracking systems for incoming and outgoing mail or packages.

l Coordinate with internal departments or external service providers for mail-related services (e.g., courier services, mail forwarding).

Asset Management:

l Maintain a centralized record of facility assets, including equipment, furniture, and fixtures.

l Track asset status, locations, and custodians using an asset management system or database.

l Conduct regular audits to verify the accuracy and condition of assets, and update records accordingly.

l Support asset tagging, labeling, and identification processes.

Storekeeping and Inventory Control:

l Manage facility stores or stockrooms to ensure efficient storage and retrieval of materials and supplies.

l Receive, inspect, and record incoming deliveries of goods and supplies.

l Maintain accurate inventory levels, perform stock counts, and conduct periodic inventory reconciliations.

l Collaborate with procurement or purchasing teams to fulfill material or supply requests.

Document Control:

l Assist in maintaining document control systems, including document filing, retrieval, and archiving.

l Maintain confidentiality and security of sensitive documents or records.

l Support document version control and ensure the availability of up-to-date documents.

Record keeping and Reporting:

l Maintain accurate records, logs, and documentation related to mailroom, assets, and stores activities.

l prepare regular reports on mailroom metrics, asset utilization, and inventory levels.

l Provide data and analysis to support financial reporting and budget planning.

Compliance and Process Improvement:

l Ensure compliance with relevant policies, procedures, and regulations related to mailroom operations, asset management, and storekeeping.

l Identify opportunities to improve efficiency and effectiveness of mailroom, assets, and stores operations.

l Suggest process improvements, technology solutions, or automation to enhance productivity and accuracy.

Qualifications:

l High school diploma or equivalent; additional certifications or education in logistics, inventory management, or a related field is advantageous.

l Previous experience in mailroom operations, assets management, or storekeeping, preferably within a facilities management context.

l Knowledge of mailroom procedures, shipping regulations, and asset tracking principles.

l Familiarity with inventory control systems and storekeeping practices.

l Basic computer skills and proficiency in using inventory management software or databases.

l Excellent attention to detail and organizational skills.

l Strong communication and interpersonal abilities.

l Ability to multitask and prioritize tasks in a fast-paced environment.

l Problem-solving and analytical skills.

l Physical ability to lift and move packages or boxes.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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