Job Title: Executive Office Support Specialist
Job Description

The Executive Office Support Specialist will report to the Executive Assistant (EA) to the CEO and serve as the administrative support for all EAs. The ideal candidate must possess strong organizational skills and the ability to work efficiently in both fast-paced and slow environments. This role requires excellent time management and punctuality, as it involves supporting high-level executives.

ResponsibilitiesProvide shipping and receiving support to internal customers upon requestUtilize strong skills in Microsoft Outlook to manage communications and schedulingAdjust to varying work pace, handling both busy and slow periods effectivelyMaintain punctuality and excellent time managementSupport high-level executives with administrative tasksEssential Skills2+ years of administrative experienceProficiency in Microsoft Office SuiteStrong skills in Microsoft OutlookExcellent communication skillsProfessional presentationExperience in receptionist and customer service rolesFront desk managementClerical and filing skillsSupply managementAdditional Skills & QualificationsExperience in financial services is beneficialExtremely professional demeanorWillingness to work later hours when needed beyond the typical 8-5 scheduleWork Environment

The work environment is professional and fast-paced, requiring the use of various office technologies, including Microsoft Office Suite. Employees should be prepared to work beyond standard business hours when necessary. The role demands a high level of professionalism, particularly when interacting with high-level executives.

Pay and Benefits

The pay range for this position is $23.00 - $28.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position will be accepting applications until Jan 31, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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