At Allianz Life, we are guided by our mission – we secure your future – and by our common goal of caring for tomorrow. We care for our employees by promoting an inclusive culture where everyone has the opportunity to grow and be rewarded for their success. We care for our customers by creating new products that help them protect their families and pursue their retirement goals. We care for our community by giving time, resources, and donations. And we care for the future by supporting sustainability, protecting the local environment, and promoting societal equity.

What you do:

The Executive Projects Coordinator role reports to the Director, Chief of Staff, partnering closely to support the CEO and Executive Leadership Group. You will focus on project coordination, meeting planning, communications coordination and calendar and travel planning.

 

Project Coordination:

·       Coordinate projects to support the Chief of Staff, CEO, and executive team

·       Execute on project tasks and drive issue resolution to completion

·       Develop and maintain project processes and documentation

·       Help develop PowerPoint presentations and talking points in partnership with Strategic Communications

 

Meeting Planning:

·       Prepare for upcoming meetings collaborating with meeting owners to gather materials and necessary documentation

·       Serve as the primary point of contact for CEO external board positions, streamlining communication and logistics

·       Assist with preparation for CEO speaking engagements (internal and external) in partnership with Strategic Communications where appropriate, Board communications and relationships within the BD and the business

·       Coordinate main executive meetings, including ELG Monday AM and PM sessions, ELG offsite/overnight events, SLG ½ day meeting, weekly SLG meeting, and business reviews

·       Determine the best course of action by being point of contact for inquiries and requests for executive leadership group meetings and prioritize agendas

·       Coordinate Group Visitor Sessions including logistics and timing

 

Logistics Management and Travel Planning:

·       Prepare and finalize travel itineraries, ensuring all details are accurate and communicated in a timely manner

·       Plan, book, and manage travel arrangements, including flights, hotels, and transportation

 

Communication and Collaboration:

·       Internal Allianz Life Communications point of contact to support delivery of employee communications

·       Collaborate with and work with the executive team to ensure the Chief of Staff and CEO are well-prepared with materials for daily briefings, while looking ahead to the week and month.

·       Participate in weekly team meetings to review upcoming meetings, events, travel, and project statuses

 

What you bring:

·       6+ years of experience required:  At least 5 years of project coordination and global travel and meeting planning experience; strong communication, collaboration and organization skills.  Demonstrate as sense of urgency and work proactively.  Ability to work well under pressure, gain trust, and maintain confidentiality.

·       Four-year degree required or equivalent work experience

 

What we offer:

At Allianz Life, we’re proud to provide a benefits package that supports the True Balance of our employees and their families. We offer: a choice of comprehensive medical, dental and vision plan options, health savings account, tuition reimbursement, student loan retirement plan, annual paid leave, an outstanding 401(k) company match, and life insurance. Plus, our employees enjoy an award-winning campus with an array of discounted amenities, including an onsite health center, child development center, fitness facility, convenience store and two cafeterias. Our employees and leaders take an active role in shaping our culture through our Employee Resource Groups, whose activities and advocacy contribute to an environment that welcomes, includes and celebrates diversity. Our great benefits, campus amenities and inclusive, engaged culture are among the many reasons we’re recognized as a top workplace employer.

61795 | Project Management | Professional | Allianz US Life | Full-Time | Permanent

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Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.

 

Join us.  Let’s care for tomorrow.   #LI-