Executive Secretary 11 Print (https://www.governmentjobs.com/careers/michigan/jobs/newprint/4842951) Apply  Executive Secretary 11 Salary $25.05 - $34.24 Hourly Location Dimondale, MI Job Type Permanent Full Time Remote Employment Flexible/Hybrid Job Number 2701-25-20-38 Department Treasury Opening Date 02/26/2025 Closing Date 3/12/2025 11:59 PM Eastern Bargaining Unit NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE) + Description + Benefits + Questions Job Description Are you someone that enjoys working on a variety of projects and providing support to a team? If so, the Tax Administration Services Bureau is looking to an Executive Secretary for the Director and other managers within the Bureau. The position will provide executive, administrative and secretarial support to the Bureau Director of the Tax Administration Services Bureau. The position will perform a variety of tasks which are highly confidential and sensitive in nature. Other responsibilities include the following: back up coordinator for Human Resource functions, liaison to other agencies and executive staff, primary timekeeper for the Bureau, data input functions, and assist with the development of policies and procedures, job aids, etc. This position will also function as a liaison between Division staff, Administrators, Bureau Director and Treasury in-house agencies. Position Description (https://MCSC.state.mi.us/AgencyPDFs/EXECSC1AD08N PD.pdf) Treasury Careers- Learn more about why Treasury is a Great Place to Work! (https://www.youtube.com/watch?v=hua4sCo6riU) Required Education and Experience Education Educational level typically acquired through completion of high school. Experience Six years of office experience involving administrative support practices, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10. Additional Requirements and Information Please attach a cover letter and detailed resume to your application. This position is eligible to work remotely on Mondays, Thursdays, and Fridays, and must work onsite Tuesdays and Wednesdays. Selected candidate must have a safe and appropriate designated workspace or workstation for performance of work and secure and sufficient internet access of commercial cable or wireless broadband with minimum speeds of 25 Mbps download and 5 Mbps upload. Work must be performed in the state of Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position. Relocation expenses are not reimbursed. The Michigan Department of Treasury participates inE-Verify (https://www.e-verify.gov/employees/employee-rights-and-responsibilities) and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. Interviews will likely occur virtually using Microsoft Teams. No prior experience with Teams is necessary, as instructions and tips will be provided to all candidates scheduled for an interview. This position has a FTINPRINT sub-class code. The sub-class code indicates the position has access to Federal Tax Information (FTI) and requires passing of a fingerprint-based background check per IRS Publication 1075. View the Job Specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/E/ExecutiveSecretary.pdf Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy. State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. More details on benefits for our new hires are below: Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits. Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc. Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child. Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education. Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. Updated: 2/28/24 01 EXCSEC10-12 - Do you possess at least an educational level typically acquired through the completion of high school? + Yes + No 02 EXCSEC1A – Do you possess at least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10? + Yes + No 03 How many years of experience do you possess coordinating meetings and managing a calendar? + None to less than one year + One to three years + Three to five years + Five or more years 04 How many years of experience do you possess with customer service and public relations? + None to less than one year + One to three years + Three to five years + Five or more years 05 How many years of experience do you possess with composing correspondence, proofreading and editing? + None to less than one year + One to three years + Three to five years + Five or more years 06 Please identify which software applications you are experienced using (check all that apply): + Microsoft Word + Microsoft Excel + Microsoft PowerPoint + Microsoft Outlook + Microsoft Visio + None of the above 07 How many years of experience do you have scheduling and coordinating meetings for multiple high-level executives? + None to less than one year + One to three years + Three to five years + Five or more years 08 If you indicated experience in the previous question, please describe your experience. If you have no experience, please enter N/A. 09 How many years of experience do you have with meeting planning, minutes and agendas? + None to less than one year + One to three years + Three to five years + Five or more years 10 If you indicated experience in the previous question, please describe your experience. If you have no experience, please enter N/A. 11 How many years of experience do you have coordinating and prioritizing electronic filing systems? + None to less than one year + One to three years + Three to five years + Five or more years 12 If you indicated experience in the previous question, please describe your experience. If you have no experience, please enter N/A. 13 How many years of experience do you possess with researching, compiling, summarizing and preparing complex, confidential and sensitive documents? + None to less than one year + One to three years + Three to five years + Five or more years 14 If you indicated experience in the previous question, please describe your experience. If you have no experience, please enter N/A. 15 Did you attach your cover letter and detailed resume to your application? (Failure to do so may result in your application being screened out.) + Yes + No 16 Do you understand this job requires working onsite on Tuesdays and Wednesdays? + Yes + No 17 Work must be performed in the state of Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position before you are appointed to the position. Relocation expenses are not reimbursed. Do you currently reside in Michigan or if offered the position, would plan to relocate to Michigan? + Yes + No Required Question Employer State of Michigan Department Treasury Address TreasuryOHR@michigan.gov 430 West Allegan Street Lansing, Michigan, 48922 Phone 517-335-7508 Website https://www.michigan.gov/treasurycareers Apply Please verify your email addressVerify Email