Current UC employees must apply internally via SuccessFactors 

 

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to 53,235 students, more than 11,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”

 

With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, three straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget stands at $1.85 billion, and its endowment totals nearly $1.8 billion.

Job Overview

As one of the oldest medical schools in the country, the UC College of Medicine has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients.

 

The College of Medicine is looking for a full-time Executive Staff Assistant. Under general supervision of the Clinical Research Director, this position will provide clerical and administrative support and assistance to the University of Cincinnati Cancer Center Clinical Trials Office.

 

NOTE: This position does not qualify for Visa sponsorship.

Essential Functions Calendar management: Scheduling meetings, appointments, study-related sponsor/CRO visits, and other external collaborator visits as needed.  Communication management: Answering central phone calls, faxes, directing inquiries, managing central email correspondence, and composing professional emails.  Document handling: Filing documents, creating and distributing reports, preparing presentations, and maintaining accurate records.  Office administration: Ordering office supplies, managing inventory, coordinating facilities maintenance, and handling basic accounting tasks. Assist with new hire onboarding activities. Meeting coordination: Setting up meeting rooms, preparing agendas, taking minutes, and following up on action items.  Reception duties: Greeting visitors, directing them to appropriate personnel, and managing the front desk. Maintain contact lists internal and external to the office as needed.  Data entry and reporting: Maintaining spreadsheets, compiling data, and generating reports as needed. Project support: Assisting with project management tasks, including tracking deadlines and coordinating team efforts. Acts as the primary point of contact for monitoring visits – ensuring monitors have access to records, facilities, and remaining available for questions for the duration of a visit. Required Education Bachelor's Degree. Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement. Required Experience

One (1) year of relevant work experience

Additional Qualifications Considered Excellent communication and interpersonal skills. Strong organizational and time management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Attention to detail and accuracy. Ability to multitask and prioritize effectively. Discretion and confidentiality when handling sensitive information. Ability to adapt to changing priorities and work independently. Physical Requirements/Work Environment Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

Competitive salary range dependent on the candidate's experience. Comprehensive insurance plans including medical, dental, vision, and prescription coverage. Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program. Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans. Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave. Tuition remission is available for employees and their eligible dependents. Enjoy discounts for on and off-campus activities and services.

 

As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).

 

To learn more about why UC is a great place to work, please visit our careers page at https://www.uc.edu/careers.html.

 

For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu. 

 

The University of Cincinnati is an Equal Opportunity Employer.

 

REQ: 98012 

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