Description Our client in Downtown Pittsburgh is hiring a contract to hire candidate for the Executive & Team Support Coordinator position. This position is Hybrid with going onsite 2 days a week, must be local to Pittsburgh. Hours are 9am - 5pm. Pay depending on experience: $19-25. The Executive & Team Support Specialist provides critical administrative and operational support to the company's leadership, membership, programming, and communications teams while also managing scheduling for the President & CEO. This role requires a detail-oriented, organized, and self-motivated individual who is comfortable managing multiple tasks and priorities. The position is primarily remote but will involve weekly office visits for tasks such as processing mail and organizing documents. The Executive & Team Support Specialist must handle sensitive and confidential information with the utmost professionalism. This position reports to the Chief Operating Officer. Executive & Leadership Support: • Manage the calendar and scheduling for the President & CEO, coordinating internal and external meetings with key stakeholders. • Prepare meeting agendas, materials, and take minutes as needed for CEO-related meetings. • Screen and prioritize communication for the President & CEO. • Support travel planning and coordination, including booking transportation and accommodations. • Serve as a liaison to the Board of Directors, preparing meeting materials and maintaining communication as needed. Team Support (Leadership, Membership, Programs & Services, and Communications & External Relations): • Provide administrative support to the Membership, Programming, and Communications & External Relations teams, including maintaining and updating member records, tracking program participation, and coordinating events, media engagements, and communications initiatives. • Assist with the preparation of reports, presentations, newsletters, and other program- and communication-related documents. • Coordinate meetings, webinars, events, and media interviews for the teams, managing invitations, RSVPs, and post-event follow-up. • Manage databases, including data entry and reporting (Salesforce, Zoho, and Excel). Office Administration: • Sort and distribute office mail, file documents, and assist with office organization when on-site. • Process invoices, track expenses, and coordinate with the bookkeeper for payments and reimbursements. • Maintain office supply inventory and coordinate with vendors for office-related needs. • Support HR-related tasks such as onboarding of new staff and contractors and coordinating benefits enrollment. • Serve as the primary contact for the organization’s annual audit process. General Support: • Assist with special projects and events as assigned. • Perform other duties as assigned to support the organization's mission and operations. Requirements Skills Required: • Strong organizational and time management skills, with the ability to prioritize multiple tasks and deadlines. • Exhibits strong collaboration and support skills, maintaining focus on assigned responsibilities and operating within the scope of their role. • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and scheduling tools (Microsoft Teams, Zoom). • Excellent verbal and written communication skills. • Ability to maintain confidentiality and handle sensitive information with professionalism. • Experience coordinating meetings and events, both in-person and virtual. • Effectively works both independently and collaboratively with a small team, adapting to diverse work styles and approaches. • Familiarity with database systems (such as Salesforce) and project management systems (such as Zoho) is a plus. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .