Experiential Education Coordinator (SOP) Overview Date Posted: 1/6/2025 Job Code: STAFF Location: Bradenton Address: 5000 Lakewood Ranch Blvd. City: Bradenton State: FL Country: United States of America Category: Administrative and Support Employment Status: Full-time Description JOB SUMMARY: Serves as the primary point of contact for students, faculty and preceptors for the Experiential Education Program and performs a wide range of administrative tasks within the College of Pharmacy to ensure effective and efficient operations. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES: + Promote and preserve the mission of LECOM; + Administrates the PharmAcademicTM experiential rotation management system, and oversees the coordination and scheduling of 1000+ rotations, 450+ rotation sites throughout Florida and nationwide; + Facilitates the development of new experiential education sites, processes affiliation agreements, coordinates preceptor training and ensures student compliance with site requirements; + Administrates the student competency assessment and grading tool. Retrieves and monitors student grades and coordinates reporting to the registrar; + Maintains confidentiality (i.e. FERPA / HIPAA) concerning student / patient information/grades and their security in accordance with applicable law and Institutional Policy and Procedure; + Initiates and processes quarterly disbursements to preceptors and experiential education sites; + Performs analysis for components of program needs and recommends programmatic changes toward strategic planning goals and objectives; + Demonstrates knowledge and understanding of accreditation processes and overall operation of the School of Pharmacy; + Processes student requirements for rotations, including background checks, drug screenings and immunizations within FERPA guidelines; + Serves as the primary liaison for experiential education sites and faculty; + Effectively communicates with affiliated organizations, consultants, vendors, etc. in all matters of mutual importance; and + Accept other duties at the direction of the direct supervisor as required / needed to maintain efficient and effective operations. EEO/AA/M/F/Vets/Disabled Minimum Requirements KNOWLEDGE, SKILLS, AND ABILITIES: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. + Strong computer literacy and proficiency with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills; + Excellent organizational skills; + Maintains an established work schedule; + Ability to be self-reliant and follow instructions; + Possesses a typing speed of at least 65 wpm with a high degree of accuracy; + Ability to create, or transcribe documents; + Sound decision-making capabilities and the ability to work independently and as directed by the Director of Experiential Education; + Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality; + Possess excellent grammar, writing and proofreading skills; + Experience in using various office equipment, i.e. copier, fax, scanner, etc.; + Ability to work in a fast paced and complex environment that requires multitasking; + Effectively uses interpersonal and communications skills including tact and diplomacy; + Effectively uses organizational and planning skills, including, but not limited to, attention to detail and follow-through; + Assesses and prioritizes multiple tasks, projects, and demands; + Maintains confidentiality of work related information and materials; + The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations; + The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM; + The ability to accept work directives from managers and supervisors in a respectful and cooperative manner; and + Be able to be flexible to accept other duties needed/assigned for the Institution’s needs. MINIMUM QUALIFICATIONS:Education and experience equivalent to: High School Diploma and a minimum of three (3) to five (5) years’ work experience in a business, industry or higher education environment is preferred. Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.