Crystal Stairs, Inc.\n

Improving the Lives of Families through\n

Child Care Services, Research, and Advocacy \n
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Our Core Values\n

Excellence * Relationships * Integrity * Empowerment\n

External Affairs - Administrative specialist\nWhat We're Looking For:\n

Under general supervision, the Administrative Specialist oversees and performs all administrative functions for the External Affairs Director. Composes correspondence, announcements, and memoranda, and creates and maintains confidential corporate and general files, and time keeping records. \n

The ideal candidate will have the following responsibilities: \n\nAssist in the management of the Director's office, including answering phone calls, file maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing\/receiving messages and correspondence, and expediting mail handling.\nMaintain the daily work schedule, and acquire documents and information as needed by the Director.\nUpdate and manage the Director's appointment calendar and Departmental task list.\nMaintain filing system and further develop to make more efficient.\nCoordinate and assist with the completion of special projects, including research, documentation, presentation design, and spreadsheet development\nAssist with meeting preparation and implementation, including drafting, copying and distributing meeting agendas, presentation materials, correspondence and minutes.\nAssist with making course, event and travel arrangements.\nMaintain communication with external organizations, the Executive office and all internal departments and divisions.\nCoordinate efforts in support of the complaint resolution process, including assessment, research, internal communications, documentation and general customer service.\nAssist with report preparation.\nFull support of External Affairs Department, other duties and tasks, assigned as needed\n\n
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EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS:\n\nAt least 2 years of experience in a communications role (Bachelor Degree preferred)\nMinimum of 4 years experience providing administrative support to executive management staff or office management experience. Non profit experience a plus.\nExcellent written, oral and interpersonal communication skills with a strong customer service orientation \nExperience with Microsoft Office Suite; Outlook, Word, Excel and PowerPoint is a MUST\nStrong meeting and travel coordination expertise\nAbility to work well under pressure and tight deadlines\nMust be a self-starter and able to work autonomously as well as a team player\nMust have patience and able to adjust to last minute requests\n\n
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Total Package of Benefits\n\nMedical\/ Dental\/ Vision - 95% Paid by employer\n401k Matching Options\nFlex Spending \nPre-paid Legal Services\nSick and Vacation Time \nPaid Holidays and Winter Break\nOpportunity for Growth and Development\nRobust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM\n\n
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Crystal Stairs, Inc. is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.\n
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Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.\n
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Additional Requirements: Must be fully vaccinated and remain fully vaccinated against COVID-19. Per the CDC, fully vaccinated means at least 2 weeks after (1) a second dose in a 2-dose series, or (2) a single-dose vaccine, and this status and definition applies to COVID-19 vaccines currently authorized for emergency use or approved by the U.S. Food and Drug Administration.\n
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For more information about Crystal Stairs, please visit our website at: www.crystalstairs.org\n