Short Description:
The Facilitator (FAC) is responsible for facilitating, coordinating, recording and managing technical meetings involving Subject Matter Experts, program staff, technology staff, business staff, contractors, and other stakeholders.
Complete Description:
The Facilitator (FAC) is responsible for facilitating, coordinating, recording and managing meetings involving Subject Matter Experts, program staff, technology staff, business staff, contractors, and other stakeholders. These sessions are typically information gathering meetings to make and document decisions. The Facilitator is personable, a good listener, well organized, a proficient writer, and can actively document meetings.
Years of Relevant Experience: 2 to 5 years
Preferred Education: Bachelor’s Degree or equivalent work experience.
Role Description:
•Schedule project meetings.
•Create meeting agendas.
•Capture and distribute meeting minutes.
•Assist in the facilitation of meetings for multi-year projects.
•Assist the Project Management Team as necessary.
•Perform receptionist duties.
•Track the progress of open action items.
•Prepare project Status reports for the Sponsors, State Project management team, and others, as prescribed.
•Work with the State Project Director and project staff on updating and refreshing all project documentation.
•Work with the State Project Director and project staff on organizing project documentation.
•Communicate verbally and in writing to multiple project stakeholders internal and external to the organization.
•Assist and prepare project communications and announcements.
•Coordinate project tracking and reporting.
•Track and Report on project deliverables.
•Track and Report on project budget.
•Track and Report on status, risks, issues, and other areas as needed.
•Perform other duties as assigned.
Skills:
Skill
Required / Desired
Amount
of Experience
Microsoft Office 2007
Required
4
Years
Microsoft Office 2010
Required
2
Years
Microsoft Project
Required
1
Years
Prior experience in meeting facilitation
Required
5
Years
Experience working in a support capacity within a Project Management team
Required
2
Years
Prior experience tracking action items, issues, and risks
Required
2
Years
Excellent organization and communication skills
Required
Government experience in the healthcare arena
Nice to have
2
Years
Please list the projects where the candidate has directly work for and supported the Project manager.
Is candidate able to attend a round one, in-person interview?