JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Administrations

Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.)Work with housekeeping team to ensure office is tidy upSupport to organize the client’s event, activitiesControl expense/contract of purchasing and other activities of all vendors related to Client & IFM and maintain the tracking files (Pantry consumables/Utility/Parking/Purchase order utilization, Finance tracker, assets list, courier service, etc)Support invoice/good receipt note/payment process as external (client) & internal (IFM)’s requestCoordinate building & maintenance issues for general repair (heating, air conditioner, security, office facilities, etc.)Other tasks assigned by Client

Office Management

Conduct daily inspection for office. Ensure all room’s accessories are in good conditions and all incidents, such as water leakage, AC issue, office hygiene are detected and solved at soonest.Ensure stationaries, pantry supplies, ad-hoc are delivered for daily operation in ordered and balance.Supporting in meeting/visitor room reservation & bookingSupporting for onboarding process: pedestal key, temp badge, nameplate, stationaries,…Office key management

Business Support

Receive/manage/handle the requests from external (customer’s request, 3rd clients and internal (local IFM/ Regional team)Support and prepare the weekly/monthly report to Client and Internal IFM

Accounting

Perform account payable/ payment process & support regional finance teamMeeting the clients’ facilities needs

Reception helpdesk

Presented as receptionist helpdesk service & coordination to staffs & visitorsAnswer and manage incoming phone calls and emailsEnsure visitors/staffs are conducted into client's premises in compliance with health, safety, and security procedure.

At JLL, we put client satisfaction at the front and center of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free

Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.

At the same time, this role puts you on the first line of defense against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures and comply with the firm’s guidelines and strategies.

Sound like you? To apply, you need to be a 

Qualification

College or bachelor’s degreeHave at least 02 years’ experience for admin positionCommunicate in English fluentlyGood computer skills such as MS Office (Outlook, Word, Excel, etc.)Able to work under pressure or working with multi tasks at the same timeExcellent communication and interpersonal skillsAbility to work independently and as part of a teamProblem solving & negotiation skillsExperience with office management software is a plus

Passion for service

Do you have a prior experience in facilities, property management, hospitality or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management? Are you knowledgeable in various property systems? You are what we’re looking for!

Team player

JLL’s unmatched excellence is only made possible by team work—a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our ‘I am JLL’ core behaviors is also under your mandate.

Client focused enthusiast

It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.

Location:

On-site –Ho Chi Minh City, Vietnam

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.