Facilities Administrator

Location: Sydney CBD
Client: Government Client
Employment Type: Part-Time (3 days per week, Onsite)
Competitive Salary + Benefits

About the Role

We are seeking a detail-oriented Facilities Administrator to support our contract team in a government client environment. This part-time role, based onsite in Sydney CBD, is ideal for an organized professional looking to contribute to a high-performing facilities management team.

As a Facilities Administrator, you will be responsible for managing administrative tasks, coordinating contract documentation, supporting contractor management, and ensuring compliance with workplace policies.

Key Responsibilities

General administration, including filing, photocopying, handling calls and queries, and preparing correspondence Assisting with contract documentation such as manuals, plans, reports, and meeting minutes Supporting contractor management and liaising with stakeholders Managing the Computerised Maintenance Management System (CMMS) for preventative and reactive work Processing incoming invoices accurately and efficiently Ensuring compliance with OHS and environmental policies and procedures

About You

Experience in a similar administrative role Knowledge of QA, OH&S, and environmental systems Strong problem-solving skills and ability to adapt to change Excellent written and verbal communication skills Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook Ability to generate high-quality reports

Preferred Skills (Desirable but Not Essential)

Experience in facilities management, building services, or engineering Knowledge of Computerised Maintenance Management Systems (CMMS) Training in HSEQ and QA-related disciplines

Qualifications

Essential:

Minimum Higher School Certificate or equivalent Formal qualifications in Administration or Management (Diploma or Certificate equivalent)

Desirable:

Additional training in HSEQ or QA disciplines

Our Key Benefits Include

✔ Exposure to a Diverse Facilities Management Landscape
Work across various sectors, gaining valuable experience and broadening your skill set.

✔ Comprehensive and Structured Training
We invest in your professional growth with thorough training programs designed to enhance your expertise.

✔ Close-Knit, Professional, and Supportive Team Environment
Join a team that values collaboration, mutual support, and a friendly workplace atmosphere.

✔ Reward and Recognition Program
Hard work doesn’t go unnoticed. We appreciate and reward dedication and excellence.

✔ Opportunities for Engagement
Get involved in social, CSR, and other committees to make a meaningful difference and contribute to our community.

✔ Diversity and Inclusion
We are proud to promote a diverse and inclusive work environment. In 2024, BGIS was awarded Work180’s Most Improved Company for Gender Diversity. Additionally, 3% of BGIS APAC employees identify as Aboriginal and Torres Strait Islander.

✔ Community Engagement
All permanent and fixed-term employees are entitled to two paid volunteer days (16 hours) per year.

✔ Recognition and Awards
In 2023, BGIS APAC won nine prestigious industry awards.

✔ Best Places to Work
Recognized in the 2024 AFR BOSS Best Places to Work, securing 3rd position.

Apply Now

If you’re ready to take the next step in your career and join a supportive team, click ‘Apply Role’ today!