Overall Job Summary

This position is responsible for managing all aspects of the Facilities systems including analysis, system admin, reporting, and process improvements. This position works with all Facilities vendors to stay in compliance, establish cadenced business reviews, and meet set KPI’s. The role also oversees the standardization of departmental procedures. 

Essential Duties and Responsibilities (Min 5%) Manage the operational aspects of the CMMS platform including updating the issue list and decision tree, user information, territories, locations, provider assignments, compliance, and reporting Drives the continuous improvement of the Facilities systems using analytics and best practices to identify opportunities to improve the systems focusing on customer experiences and optimizing and automating the system Maintain tight control over the invoice process both in the CMMS platform and non-po system.  Setting up auto approvals.  Managing manual invoice approvals in accordance with MSA Team admin, supporting Facilities specialists as needed, compiling goals, resources and maintaining records, meeting notes, facilitating cross-functional collaborations, actionable reporting/KPIs, maintain Facilities info in the Barn Vendor partner liaison, scheduling business reviews, onboarding new partners, and maintaining compliance in system  Manage the scheduled maintenance work.  Work with Procurement to update SOW annually, then set the planned maintenance schedules ensuring all stores are receiving the needed schedule work on time and on budget Assist in the execution of special projects, including rollout programs and cross-departmental projects.  Maintaining compliance and monitoring budgets/forecasting to meet project goals Collaborate cross-functionally with other departments including Loss Prevention, Store Services, Market Strategy, Risk, IT, OPs, Procurement, Fixed Assets/Accounting, Construction, Lease Admin, and Legal to foster collaboration and drive initiatives Work with Facilities Team and vendor partners to develop long-term process solutions to drive improvements Prepare and distribute recurring and ad hoc system reporting to team and leadership
  Required Qualifications

Experience: 3 years of administrative experience or facility maintenance experience.

Education:  Bachelor’s degree in business, facilities, or any related field. Any suitable combination of education and experience will be considered.

Professional Certifications: None
 

Preferred knowledge, skills or abilities Proficient in Microsoft Office, particularly Excel. Ability to prioritize and manage a large volume of projects and a significant amount of detail in a fast-paced environment Strong organizational, communication, and interpersonal skills. Detail-oriented approach to work. Ability to research and implement industry best practices. 
  Working Conditions Normal office working conditions Physical Requirements Sitting Standing (not walking) Walking Kneeling/Stooping/Bending Lifting up to 10 pounds Disclaimer

This job description represents an overview of the responsibilities for the above referenced position.  It is not intended to represent a comprehensive list of responsibilities.  A team member should perform all duties as assigned by his/ her supervisor.