HANAC, Inc. – originally founded by George Douris as the Hellenic American Neighborhood Action Committee – is a New York City-based multi-faceted social services organization. The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City.   We are seeking a dedicated and detail-oriented Facilities Coordinator to join our team. The ideal candidate will oversee various aspects of property management, security policies, and building operations to ensure a safe and efficient environment. Essential Functions and Responsibilities: + Update Fire Safety and Security Guard policy and procedure manuals. + Assist in tracking and implementing security policies and procedures. + Ensure all necessary signage for security and fire safety is posted in buildings. + Issue and manage signs for properties including no public smoking, no e-bike storage, lithium battery charging restrictions, fire safety routes, and more. + Improve key security measures for apartments and community areas. + Communicate updated policies and procedures to staff, including new hires. + Foster a strong communication environment among staff. + Manage building inventory, office supplies, and materials. + Conduct building site visits to ensure compliance with safety procedures and proper signage. + Coordinate facilities activities, work direction, and support systems. + Provide administrative support to security staff. + Manage Yardi tenant charges and work orders, and maintain accurate records. + Collect and compile weekly and monthly facilities and building operations reports. + Oversee security guard schedules and ensure adequate coverage. + Maintain organized security guard files and information. + Represent the security department in meetings to facilitate communication. + Process payroll summaries for security and maintenance staff. + Manage the standby list for last-minute call-outs and submit resumes for new candidates. + Report weekly on excessive callouts, no-shows, and staff issues. + Coordinate fire safety and incident report training for security staff. + Maintain updated security training certificates. + Process onboarding requirements for new hires. + Conduct annual evaluations for security guards. + Assist front desk with emergency calls, door management, and resident inquiries. + Collect and deposit rent payments as needed. + Hold weekly meetings with the Director to review assignments and address concerns. Qualifications: + Associates with 3+ years of experience, or High School Diploma/GED with a minimum of 5+ years of administrative and project management experience. + Excellent organizational, interpersonal, verbal, and written communication skills. + Strong organizational and prioritization abilities. + Ability to work effectively both individually and as part of a team. + Capable of multi-tasking and adapting to changing priorities. + Proficiency with Microsoft Office Suite, particularly Word, Excel, and Outlook. + MUST, be available evening and weekends Job Type: Full-time Pay: $40,000.00 - $42,000.00 per year Powered by JazzHR