JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves –

As a Facilities Coordinator, you will perform administrative duties related to the management and operation of a client's facilities by providing a work environment consistent with their culture and high standards. Support all other IFM teams like the reception, space, technicians, and other teams when requested.

Your day to day:

Responsibilities include, but are not limited to:

Perform all tasks and projects assigned by JLL leadership – Assistant Facility Manager, Senior Facility Manager, or Regional Facility Manager. 

Manage and monitor the work order database (Corrigo) daily. Review upcoming tickets for the current day and following day using online tools. Update ticket notes, remove flags, and verify ticket information in Corrigo as part of your daily routine. 

Collaborate closely with the Assistant Facility Manager to ensure comprehensive and consistent oversight of preventive maintenance tasks. 

Promptly relay critical information to the Assistant Facility Manager with precision and effectiveness, taking initiative to ensure timely communication. 

Participate in and support regular site inspections conducted on a weekly and monthly basis. 

Oversee and accompany external service providers during their scheduled maintenance or repair activities on the premises. 

Oversee and coordinate service delivery across multiple vendor partnerships, including cleaning, climate control, electrical systems, and security services. Handle both routine upkeep and specialized projects as directed by the Assistant Facilities Manager. Keep the Assistant Facilities Manager informed about all relevant maintenance activities, service requirements, and operational matters. 

Demonstrate comprehension and application of financial prudence in accordance with established organizational guidelines. 

Provide exceptional and efficient customer service to Synopsys employees and local business units on-site, while upholding the integrity and standards of both Synopsys and JLL. 

Cultivate and sustain cordial and professional rapport with Executive Administrative personal  

Stay informed daily about on-site activities including special events, fire drills, relocations, vendor work, and facility operations through proactive communication with vendors, partners, and the facilities team 

Act as the primary liaison for organizing external vendor services pertaining to facilities operations. This includes, but is not limited to, managing office supplies, first aid kits, kitchenette provisions, café services, cleaning services, pest control, signage, and maintenance contractors. 

Proactively communicate professional needs, problems, and feedback to management personnel.  

Familiar with all services within the facility and works with facilities management to facilitate a hospitality approach across services. 

Create work orders for custodial, maintenance, safety, and security concerns through the appropriate channels/systems. 

Demonstrate initiative by coming to meetings well-prepared, ready to offer input and raise relevant questions. 

Complete all other duties as assigned. 

Provide reception coverage when needed or requested, which includes 

Help monitor and maintain the front desk, lobby, and common areas to ensure an environment that is safe, clean, organized, and reflects brand standards 

Execute the temp badging process for employees, visitors, and third-party providers 

Act as a central point of contact, providing information and wayfinding for the campus, services, and activities 

Act as an interface with client, visitors and guests 

Provide facility specific assistance to the project management team as needed or requested. 

Assist with the coordination and scheduling of maintenance activities 

Provide general overall facility management services including continuous monitoring of office/facility. 

Identify potential risks and escalate, as appropriate, to ensure no privacy breech, security incident or disruption to the Client’s operations occur. 

Ensure appropriate follow up with customers via email or Corrigo ticket. 

Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption 

Sound like you? To apply you need: 

Desired experience and technical skills

Required:

High school graduate or general education degree (GED) required.  Associates’ or Bachelor’s degree a plus, or 1 to 3 months related experience and/or trainingThree to five years apprenticeship or equivalent experience

Preferred:

Excellent customer, computer, managerial, verbal and written communication skills  Ability to multi-task and effectively organize responsibilities to achieve assigned facility goals and objectives  Ability to develop productive working relationship with key stakeholders and work collaboratively with client personnel and other third parties in order to enhance the experience of facility users  

Estimated total compensation for this position:

60,000.00 – 70,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Sunnyvale, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.