Job Title: Facilities Coordinator
Location: BGIS Australia, CBD Location (close to public transport)
Type: Full-Time, Hybrid (4 days onsite, 1 day from home)

Role Overview

BGIS is seeking a proactive and detail-oriented Facilities Coordinator to support our contract team in managing essential administrative tasks. This hybrid role offers the flexibility to work both onsite (4 days) and from home (1 day) to support effective teamwork and client service.

Key Responsibilities

Administrative Support: Handle general administration tasks, including filing, photocopying, incoming calls, and preparing correspondence. Document Management: Assist in preparing and coordinating key contract documentation, such as manuals, plans, reports, and meeting minutes. Contractor Coordination: Support contractor management, ensuring compliance with OHS&E policies. CMMS Management: Oversee the Computerised Maintenance Management System (CMMS) for preventative and reactive work, ensuring data accuracy. Invoice Processing: Process invoices to support financial management. Compliance: Ensure adherence to OHS&E policies and procedures by all stakeholders.

Qualifications & Experience

Essential:

Experience in a similar administrative role with a strong understanding of QA, OHS, and environmental systems. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent written and verbal communication skills. Higher School Certificate or equivalent, with formal qualifications in Administration or Management.

Desirable:

Background in Building, Mechanical, Electrical, Project Management, or Facilities Maintenance Management. Familiarity with CMMS systems. Training in OHS, QA, or environmental disciplines.

About BGIS

BGIS is a global leader in facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate, and technical services. Managing over 50,000 facilities worldwide, we operate in diverse sectors such as Defense, Healthcare, Government, Higher Education, and Utilities. Our culture focuses on "lifting each other up" and fostering an inclusive and supportive environment.

What We Offer

Professional Growth: Career development opportunities Supportive Team Environment: Be part of a dynamic, collaborative team Paid Parental Leave: Up to 12 weeks of tiered paid parental leave Employee Recognition: Comprehensive program to celebrate your achievements Volunteer & Parental Leave: Paid leave for volunteering and family responsibilities Donation Matching: Support your causes with company-backed donation matching Referral Bonus: Earn a $2000 bonus for successful employee referrals

BGIS is committed to diversity, inclusivity, and fostering innovation and sustainability.

Next Steps

If this role sounds like a fit, click "Apply." We will review your application shortly, and if selected, reach out for further discussions.