JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Join us as a Facilities Coordinator extraordinaire! You'll oversee and energize our workplace, ensuring it's safe, clean, and organized. Partner with building management and suppliers for seamless maintenance, while managing our supplies seamlessly. Handle space and building access with top-notch security. Be the go-to person for electrifying office events and meetings, ensuring everything runs smoothly. Welcome and support new hires, clients, and guests with warmth and exceptional service. Let's create an amazing environment together!

Here is some of what you will do:    

Assist the Facility Management Team with tactical planning for the team’s goals and objectives.Provide facility-specific assistance to the project management team as needed or requested.Support supplies management including ordering, intake, tracking, and replenishmentEnsure reception, meeting spaces, kitchens, and other common areas are clean and well-organized.Regularly check and clean kitchen appliances (e.g., microwave, refrigerator, coffee machine) as well as coordinate deep cleanings with janitorial staff.Encourage staff to follow kitchen etiquette and cleanliness practicesCoordinate and distribute outgoing and incoming mail/packagesSupport internal meetings through reservation management, room setups, and AV needs.Support physical access management through the creation and decommission of employee IDs, coordination of visitor access, and security sign-in protocols.  Coordinate and schedule maintenance activities with building management and/or external suppliers ensuring execution of work within the client environment with minimal disruption.Welcome employees, clients, and guests in a professional manner and act as a liaison to the space.Support the onboarding process by preparing welcome kits for new hires and providing basic orientation for new staff members regarding office space, amenities, and policies.Ensure timely and appropriate follow-up with employees, clients, and guests.Provide overall facility management services including continuous monitoring of office/facility.Manage and maintain facility management tasks as assigned.

Desired experience and technical skills  

Required

2+ years’ experience in facilities coordination, hospitality, customer service, or as a receptionist in a customer-facing role.High school diploma or GEDSuperior customer service skills and orientationMust be proficient at Excel Spreadsheets and have the capability of customizing administrative reports

Schedule: Monday - Thursday 8 a.m. - 4:30 p.m.

Pay $25 - 31 hourly.

Estimated total compensation for this position:

25.00 – 31.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –New York, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.