Facilities Coordinator Job ID 197609 Posted 16-Dec-2024 Service line GWS Segment Role type Part-time Areas of Interest Facilities Management Location(s) Sydney - New South Wales - Australia + **Multinational financial services client** + **Facilities coordinator role within a corporate environment ** + **Sydney CBD | Land of the Gadigal people** + **2.5 days per week; flexible hours within a range** **About CBRE** CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients. **The Role** The purpose of this position is to provides assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings. The Facilities Coordinator is to manage vendors for the provision of preventive maintenance and corrective repairs of the building, including fair bidding, and preparation of documentation required for day-to-day activities. **Duties & Responsibilities:** + Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work. + Responds to client inquires and complaints. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction. + Performs facilities inspections and prepares reports. + May coordinate and manage move, add and change activities. + Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost centre coding. + Uses pc and/or PDA for work order system, email, ESS, process and procedure training. + May coordinate and manage move, add and change activities. + Complete all required and assigned HSE training at a satisfactory level, + Follow all activity policies and procedures, including all HSE-related requirements at all times, + Participate in all HSE-related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc. + Report any conditions which you feel could result in an accident or injury and / or stop work if required. + Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to: + Other duties may be assigned. **Requirements** + Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Ability to respond effectively to sensitive issues. + Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. + Ability to comprehend, analyse, and interpret complex documents. Ability to solve problems involving several options in situations. Requires analytical and quantitative skills. + Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system. Working knowledge of architectural, electrical and mechanical systems. **What's in it for you?** + Premium A-grade building with the latest and greatest in building software / analytics systems. + High-profile Financial Institution, with global HQ in Sydney. + Be part of a dedicated high-performance team across Facilities, Guest Relations and Technical functions. + Exposure to career growth opportunities within GWS and across CBRE + Access to training, mentoring, wellbeing programs, corporate discounts and social events. + Exposure to world-class facilities management services and opportunity to work with some of the industry’s most talented performers. If this sounds like a good fit, we’d love to hear from you! At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed. We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)