**Job Title: Facilities Coordinator** **Job Description** We are seeking a dedicated Facilities Coordinator to develop effective and supportive relationships with internal and external customers. The role involves managing vendor relationships, overseeing purchasing needs, and actively seeking ways to minimize cost while maximizing efficiencies. You will coordinate vendor solicitation, selection, and onboarding, ensuring high-quality services and materials. Additionally, you will coordinate the development, implementation, and maintenance of supply and equipment formularies, and standard equipment and furniture selection. **Responsibilities** + Develop effective and supportive relationships with internal and external customers. + Manage Facilities vendor relationships and oversee Facilities purchasing needs. + Coordinate vendor solicitation and selection, and conduct Request for Proposal (RFP) processes. + Onboard new vendors, maintain appropriate documentation, and communicate changes to staff. + Monitor vendor compliance, ensuring services and materials provided are high quality. + Resolve issues with vendors and staff regarding services and materials. + Coordinate development, implementation, and maintenance of supply and equipment formularies. + Place orders for supplies and equipment as needed. + Coordinate selection of standard equipment and furniture, track equipment inventories, and coordinate installation and training. + Communicate clear expectations and track compliance of ordering work of other staff. + Review purchase histories and other data to inform purchasing practices. + Perform initial reviews of Facilities proposals and agreements, flag potential concerns, and recommend revisions. + Negotiate modifications with other parties when requested. + Reconcile, assign proper coding, and process invoices for payment, ensuring charges are appropriate. + Track Facilities details, including contract and insurance compliance. + Coordinate department presence on the intranet with other team members. + Assist in creating, implementing, and maintaining Facilities documents and systems. + Maintain comprehensive electronic and hard copy files in shared storage locations. + Maintain surplus furniture and equipment inventory and coordinate re-purposing of surplus items. + Coordinate group purchasing organization participation and documentation. + Assist in developing operating and capital budgets, compiling information from recent purchases and vendor input. + Track expenses relative to budgets and compile backup documentation for grant sources. + Maintain department records related to insurance, review and track insurance limits, and coordinate Facilities-related claims. + Coordinate capital and operating procurement, maintenance, and repair projects, including vendor bids and onboarding. + Propose projects for capital budget approval. **Essential Skills** + Working knowledge of commercial facilities procurement practices, ideally in a healthcare setting. + Working knowledge of facilities maintenance, repair, and dispatch of technicians and vendors. + Working knowledge of leases and landlord/tenant relationships preferred. + Ability to build positive relationships with managers, staff, vendors, tenants, and landlords. + Consistent professional and ethical conduct, maintaining confidentiality at all times. + Calm and professional demeanor in difficult situations and emergencies. + Ability to work well with diverse people. + Develop, implement, and maintain organized and efficient systems, processes, and documentation. + Perform basic computer functions in databases, email, internet, word processing, and spreadsheets. + Excellent verbal and written communication skills and strong customer service skills. + Read, write, and communicate well in English and understand basic math. + Organize and problem solve with attention to detail and multitask under high levels of activity. + Prioritize and follow through on tasks. + Comply with HIPAA/Confidentiality policies and procedures. + Work independently or as part of a team. + Receive instructions/feedback, coaching/counseling, and action/discipline. + Demonstrate system thinking. **Additional Skills & Qualifications** + Ability to display consistent professional and ethical conduct and maintain confidentiality at all times. + Ability to remain calm and professional when faced with difficult situations and emergencies. + Ability to work well with diverse people. + Ability to develop, implement, and maintain organized and efficient systems, processes, and documentation. + Ability to perform basic computer functions in databases, email, internet, word processing, and spreadsheets. + Ability to demonstrate excellent verbal and written communication skills and strong customer service skills. + Ability to read, write and communicate well in English and understand basic math. + Ability to organize and problem solve. Good attention to detail and ability to multitask while performing job duties under high levels of activity and a variety of conditions. + Ability to prioritize and follow through. + Ability to meet and comply with HIPAA/Confidentiality policies and procedures. + Ability to work independently or as part of a team. + Ability to work with supervision, receiving instructions/feedback, coaching/counseling and action/discipline. + Ability to demonstrate system thinking. **Why Work Here?** Our organization offers a hybrid remote/in-office work schedule after four months of employment, provided the individual can be as productive remotely and lives in the Seattle area. While there is no sign-on bonus or benefits for temporary staff, permanent employees receive medical and dental insurance, optional vision and pet insurance, a 403b retirement account, paid holidays including one personal holiday, PTO, a flexible spending account, and access to an employee assistance program. **Work Environment** This role is based in an office environment. **Job Type & Location** This is a Contract position based out of Seattle, Washington. **Pay and Benefits** The pay range for this position is $28.00 - $35.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) **Workplace Type** This is a fully onsite position in Seattle,WA. **Application Deadline** This position will be accepting applications until Jan 22, 2025. **About Aerotek:** We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.