Description We are seeking a Facilities Coordinator to join our team in the Printing/Publishing industry, located in Minneapolis, Minnesota. In this role, you will be the initial point of contact for employees, visitors, and customers, ensuring that our office operates efficiently. This role also involves managing office maintenance, security, and facilities tasks, as well as assisting with the onboarding of new employees. Responsibilities: • Serve as the first point of contact for callers, visitors, customers, and employees, providing detail oriented and efficient service • Oversee the maintenance of the office, including the upkeep of conference rooms and public areas • Implement security procedures, including maintaining a visitor log and issuing visitor badges • Manage all aspects of the office, including mail distribution, office equipment maintenance, and office supply ordering • Build and maintain relationships with building management services, vendors, and caterers • Initiate and follow up on facility repair requests with building management and outside vendors • Assist with the setup and breakdown of large meetings and order catering when necessary • Help organize employee events and maintain kitchen/pantry areas • Assist with the onboarding process for new employees and contractors • Monitor staff movements within the organization and manage office floorplan and seat assignments • Maintain the schedule for client conference rooms • Provide general administrative and clerical support. Requirements • Bachelor's degree in Business Administration, Facilities Management or related field. • Proven experience as a Facilities Coordinator in the Printing/Publishing industry. • Knowledge of CMMS (Computerized Maintenance Management System) is essential. • Proficiency in using IBM AS/400 and Concur. • Familiarity with Kronos Timekeeping System and About Time software. • Understanding of budget processes pertaining to facilities management. • Strong communication skills to liaise effectively with all levels of staff and external contractors. • Ability to manage and coordinate conference rooms for various meetings and events. • Exceptional customer service skills to handle queries and complaints in a detail oriented manner. • Physical stamina and agility to inspect and oversee various areas of the facility. • Proactive and problem-solving mindset to manage unexpected issues related to the facility. • Ability to work in a team and foster a collaborative environment. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .