JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Coordinator (Fixed Term Contract)

Corporate Accounts - Munich

Key Responsibilities:

Facility Operations Management

Serve as the primary point of contact for all facility-related inquiries and issuesMonitor and process daily customer reports (approximately 200 annually)Oversee maintenance, repairs, and improvements of building systems (HVAC, electrical, plumbing, etc.)Manage vendor relationships and service contractsConduct regular building inspections and safety auditsEnsure compliance with health and safety regulations

Space Management and Planning

Oversee space allocation and utilizationMaintain accurate floor plans and occupancy dataOptimize workspace layouts for efficiency and productivityManage desk booking systems and hot-desking arrangementsProvide occupancy reports and analytics to management

Office Moves and Change Management

Plan and execute office relocations, from small-scale to full office movesDevelop and implement change management strategies for workplace transitionsCoordinate with IT, HR, and other departments to ensure smooth relocationsManage the decommissioning and recommissioning of office spacesOversee furniture installation and reconfiguration projects

Asset and Inventory Management

Maintain an up-to-date inventory of office equipment and furnitureManage procurement processes for new equipment and suppliesOversee equipment lifecycle management, including replacements and disposalsImplement and maintain an effective asset tracking system

Sustainability and Energy Management

Implement and monitor energy-saving initiativesPromote sustainable practices in the workplaceTrack and report on environmental performance metrics

Budget and Financial Management

Develop and manage the facilities budgetTrack expenses and identify cost-saving opportunitiesProcess invoices and manage purchase ordersPrepare financial reports for management review

Project Management

Lead and participate in facility improvement projectsManage office renovation and refurbishment initiativesCoordinate cross-functional teams to deliver projects on time and within budget

Emergency Preparedness and Business Continuity

Develop and maintain emergency response plansConduct regular safety drills and training sessionsEnsure business continuity in the event of disruptions

Event Management

Support the planning and execution of on-site eventsManage logistics for meetings, conferences, and corporate functionsEnsure compliance with event-related policies and standards

Vendor and Contract Management

Negotiate and manage service level agreements (SLAs) with vendorsConduct regular performance reviews of service providersEnsure compliance with contractual obligations

Technology and Systems Management

Oversee facility management software systemsImplement and manage smart building technologiesCoordinate with IT on workplace technology integration

Continuous Improvement

Stay informed about industry trends and best practicesPropose and implement process improvementsGather and analyze feedback to enhance facility services

Qualifications and Skills:

Bachelor's degree in Facility Management, Business Administration, or related fieldMinimum of 3-5 years of proven experience in facilities management, preferably in a corporate environmentDemonstrated experience in managing office moves, including planning, coordination, and execution of relocations of various scalesStrong knowledge of building systems and maintenance practicesProficiency in MS Office suite and facility management softwareFamiliarity with CAD software and space planning toolsExcellent project management and organizational skillsStrong communication and interpersonal skillsFluent in German and English, both written and spokenCAFM (Computer-Aided Facility Management) certification preferredKnowledge of relevant health, safety, and environmental regulationsExperience in vendor management and contract negotiationProven ability to manage multiple projects simultaneously and meet deadlinesStrong problem-solving skills and ability to work under pressureExperience with change management processes in workplace transitions

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

Location:

On-site –Munich, DEU

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.