Facilities Coordinator and Executive Assistant **General Information** Press space or enter keys to toggle section visibility City Saint John State/Province New Brunswick Country Canada Department SALES SUPPORT Date Tuesday, December 17, 2024 Working time Full-time Ref# 20034685 Job Level Individual Contributor Job Type Experienced Job Field SALES SUPPORT Seniority Level Associate Currency CAD - Canada - CA Annual Base Salary Minimum 40,920 Annual Base Salary Maximum 81,840 The salary range above represents the low and high end in the local currency of Xerox’s salary range for this position and is reflected in an annualized amount. Actual salaries will vary based on factors including, but not limited to, geographic location, market competition, and/or the successful applicant’s education, experience, knowledge, skills, and abilities. The range listed is just one component of Xerox’s total compensation package for employees. Employees are also afforded a comprehensive suite of benefits, that include medical, dental, life insurance, an Employee Assistance Program (EAP), Paid Time Off, holidays, disability, and retirement benefits, please visit Xerox Careers (https://www.xerox.com/en-us/jobs) . If you are not reviewing this job posting on our Xerox Careers page, we cannot guarantee the validity of this posting. For a list of our current openings, please visit Xerox Job Search (https://xerox.avature.net/en\_US/careers) . **Description & Requirements** Press space or enter keys to toggle section visibility **About Xerox Holdings Corporation** For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power today’s workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients — no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion. (https://www.xerox.com/en-us/jobs/diversity) **Job Summary:** The Executive Assistant and Facilities Coordinator will provide comprehensive administrative, logistical, and facility support to the sales operations organization. This role is crucial in ensuring smooth operations, effective communication within the team, and maintaining the facility. The ideal candidate will possess a strong administrative background, an understanding of sales operations, and the ability to work independently with professionalism. **Benefits We Offer:** + Competitive compensation + Comprehensive benefits offerings (including medical, dental, vision, life insurance) + Paid holidays, personal choice days, and paid time off + A culture that offers flexibility and a healthy work-life balance **Administrative Support:** + Manage calendars, schedule meetings, and prepare and edit reports and presentations. + Maintain and organize files, records, and documentation. + Complete sales team support as needed related to recognition documentation, and ad hoc requests. + Draft and distribute internal communications on behalf of the senior leadership team. + Logistics and Employee Interface: + Coordinate logistics for team meetings, events, and training sessions. + Serve as a point of contact for employees, addressing inquiries and providing necessary support related to facilities. + Assist in the onboarding process for new hires, ensuring they have the resources and information needed. + Assist with company events, including executive meetings, conferences, and team-building activities. **Facility Management:** + Coordinate maintenance within the building and ensure all facilities are in good working order. + Oversee the setup and professionalism of boardrooms and technology for meetings. + Ensure printers are stocked with paper and toner. + Complete inventory checks and order supplies as needed. + Manage vendor relationships and service contracts related to facility maintenance. **Qualifications:** + Proven experience in an administrative or support role, preferably within a sales organization. + Strong organizational and time management skills. + Excellent communication and interpersonal skills. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + Ability to work independently and handle multiple tasks simultaneously. + Professional demeanor and ability to maintain confidentiality. + Understanding of sales operations and CRM systems is a plus. **Education:** + Bachelor’s degree in Business Administration, Sales, or a related field preferred. **Work Environment:** + Ability to work on-site in a fast-paced and dynamic environment. + Monday through Friday - 9 - 5:30 **With Our Technology, Build Your Future at Xerox. Apply Now!** \#LI-KR1 Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. Learn more at www.xerox.com and explore our commitment to diversity and inclusion: https://www.xerox.com/en-us/jobs/diversity People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to XeroxStaffingAdminCenter@xerox.com. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.