ESFM Position Title: Facilities Coordinator Reports To: Salary: Experienced Pay Grade: 12 Other Forms of Compensation: n/a ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets. ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA). This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in MyOpportunity to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email then you can check the status under Careers in MyOpportunity by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com. Click here (http://www.altogethergreat.com/wp-content/uploads/Professional-Management-QSG.pdf) to view the step-by-step instructions to refer a friend to this position. Job Summary The Facilities Coordinator supports the business services manager in providing excellent customer service to our clients. Key Responsibilities + Shipment Coordination and Documentation + Prepare shipment-related documentation, including invoices, packing lists, USDA statements, and FDA end-use letters. + Ensure accurate classification of Harmonized Tariff Schedule (HTS) codes and FDA product codes. + Coordinate shipping dates and times, notifying all relevant parties and confirming shipment details. + Set up recipient profiles for temperature monitoring and ensure compliance with GMP Standard Operating Procedures (SOPs). + GMP Shipment Execution + Perform day-of-shipment tasks, including pack-outs, checklist completion, and adherence to GMP SOPs. + Select and coordinate appropriate couriers based on shipment requirements such as time, temperature, and destination. + Monitor shipments, troubleshoot issues, and ensure delivery timelines are met. + Data Integrity and Records Management + Track and report temperature monitoring data, addressing discrepancies as needed. + Maintain accurate and complete shipment records in compliance with GMP requirements. + Assist in audit/inspection readiness by ensuring documentation is up-to-date and available. + Collaboration and Compliance + Liaise with Quality Assurance (QA) and other internal groups to support shipment approvals, investigations, and deviations. Assist in the development and review of GMP shipping-related SOPs and forms. + Act on GxP audit findings to maintain inspection readiness for shipping and receiving areas. + Inventory and Supply Management + Coordinate with relevant departments to ensure adequate shipping supplies inventory. + Order supplies specific to BPD shipments and manages their availability for upcoming shipments. + Compass Management will perform internal training and inspections. Apply to ESFM Services today! ESFM is a member of Compass Group USA Click here to Learn More about the Compass Story (http://www.compass-usa.com/our-story/) Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. Eurest services maintains a drug-free workplace. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023\_WageTransparency\_ESFM.pdf) for paid time off benefits information.