**Job Title: Facilities Manager** **Job Description** The Facility Manager II is the key point of contact for the customer; they manage, supervise, and aggregate internal and external services to provide a safe, productive environment for patients, guests, and employees. The Facility Manager II will provide leadership, coordination, and support to designated project teams, ensuring all projects are completed within budget, on schedule, and meet all program objectives and governmental regulations. Acting as a liaison between the client/users and all other project participants, including consultants, contractors, vendors, and outside jurisdictional agencies, the Facility Manager II ensures seamless communication and project execution. **Responsibilities** + Manage, coordinate, and liaise facility services including parking, security, cleaning, landscaping, building system & equipment maintenance services, fire life safety, and emergency response. + Manage customer relationships through customer rounding, proactive interactions, and regular site visits. + Maintain a healthy, safe work environment through education, training, and visibility of unsafe practices. + Responsible for financial management of cost centers in the portfolio, actively seeking ways to improve cost efficiencies, including management of purchased services. Forecast and report variances. + Perform regular site or zone inspections for condition, safety, and aesthetics, including meetings with partners, vendors, and landlords-property managers to ensure proper building maintenance and functionality. Act as the point of escalation in managing emergency events. + Assist in the development of policies, guidelines, and standards, and act as a department representative on committees and professional organizations. + Implement quality control measures to ensure project compliance with department, hospital, and university policies, government codes, and regulations. + Assess and document project scope and program, describing objectives, physical requirements, parameters, and constraints, including health and safety, operation, maintenance, energy efficiency, quality standards, and aesthetics. + Manage the review and approval process for all design work from schematic studies through final construction documents and related field changes and changes in scope. + Prepare and maintain accurate, coherent, timely, and auditable project records/files and cost estimates, ensuring space inventory reports are applicable. + Manage lease administration and oversee the Property Manager relationship for escalation purposes. + Manage the process of furnishing and equipment selection, purchasing, and installation. + Work in partnership with internal teams to manage compliance with Fire Life Safety regulations. + Oversee project management for cosmetic upgrades and coordinate facilities requests as applicable. + Manage the selection process and contract negotiations for consultants, contractors, and vendors. + Complete ICRA/PCRA documentation per policy. + Participate in the FS&P On Call System. + Advance staff development through on-the-job training. + This position may require on-call availability during non-standard hours, including nights, weekends, and holidays, to meet business needs and respond to emergencies as necessary. **Essential Skills** + Bachelor's degree in a work-related discipline/field from an accredited college or university or relevant experience in lieu of degree. + 4-5 years of progressively responsible and directly related work experience. + Valid California Driver’s License. + Ability to apply judgment and make informed decisions. + Ability to conduct analysis and formulate conclusions. + Ability to effectively prioritize work and meet deadlines in a fast-paced environment. + Ability to foster effective working relationships and build consensus. + Ability to plan, organize, and manage building operational services; develop, implement, and evaluate building operation systems and preventative maintenance programs. + Ability to understand the terms of a contract for facilities maintenance or repair and ensure work is performed according to the contract. + Knowledge of regulations, procedures, or technical reference materials relating to building maintenance. **Additional Skills & Qualifications** + Professional designations through Building Owners and Managers Institute (BOMI). + Professional designations through International Facility Management Association (IFMA). + Professional designations through Commercial Real Estate Certification Institute (CRECI). + Experience in facilities maintenance/management, program management, vendor management, electrical, plumbing, HVAC, preventive maintenance, CMMS, project management, and operations management. + Regulatory compliance: Ensuring the facility complies with all relevant laws and regulations. + Budget management: Managing a budget and ensuring necessary costs are met without cutting corners. + Building and grounds maintenance: Ensuring the building and basic facilities are well-maintained, and drafting maintenance reports. + Occupational safety and health: Implementing, monitoring, and maintaining health and safety standards, including conducting safety audits and risk assessments. + Managing building projects: Overseeing building projects, renovations, or refurbishments. + Managing staff: Supervising teams of staff across multiple divisions. + Managing parking: Ensuring parking attendance is managed. + Organizational skills: Keeping track of renovations, maintenance, new building projects, parts inventory, expense reports, and local and federal regulations. **Why Work Here?** Job opportunity at an award-winning, globally recognized hospital with great benefits. This role offers a supportive work environment with a great team mentality, fostering professional growth and development. **Work Environment** Health care environment with a strong team mentality. The role requires working in various locations, initially at the East Bay Facility in Newark and then transferring to a facility in Emeryville for a long-term opportunity. The work may involve on-call availability during non-standard hours, including nights, weekends, and holidays, to meet business needs and respond to emergencies as necessary. **Job Type & Location** This is a Contract to Hire position based out of Stanford, California. **Pay and Benefits** The pay range for this position is $55.00 - $70.00 • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) **Workplace Type** This is a fully onsite position in Stanford,CA. **Application Deadline** This position will be accepting applications until Jan 14, 2025. **About Aerotek:** We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.