JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Providing onsite support
o Facilities Manager in the day-to-day operations
o Manage all soft services – cleaning, indoor plants, pest control, pantry supplies etc for PM & RM activities
o Manage all hard services (Fire Alarm System, HVAC, Security System, Access Control, AV system, CCTV, equipment calibration) for PM & RM
activities
o Assists in maintaining clean, safe & secure working environment via supervision of pantry and meeting room cleanliness;
o Report and follow up on building management issues when required
o Manage Corrigo WO work process – acknowledgement & closure
o Assign seat for new hire, locker in the absence of Facility Manager
o Ensure tasks assigned by FM is properly carried
o Support client’s event ie. Town Hall, Fire Drill, including setup requirement
o Assist in building power down maintenance
o Provide coverage at Reception when required (Out for Lunch, Urgent leave & etc)
o Facilities Manager in implementing cost savings and process improvement strategies.
o Prepare / provide input to the local monthly reports & administration requirements
o After hours on site support when required including Public Holiday/ off days to support the team

Client/Stakeholder Management
o Ensure that a high level of professionalism and customer service are maintained at all times
o Superior customer service to meet on-site client’s expectations
o Build and develop effective client / stakeholder relationships across multiple levels of the organisation
o Ensure any faults or defects are recorded and reported to ensure an outstanding client experience is maintained

Procurement & Vendor Management
o Ensure that all stationery, catering and supplies are maintained and tracked in office/pantry supplies tracker
o Manage all office/pantry supplies
o Manage the induction of all contractors on site to ensure they perform to the required standards when required
o Responsible on procurement of vendors and services.

Finance & Operations Management
o Vendor invoice end-to-end process. (POR, stamp, scan, GR, invoice submission, payment)
o Prepare monthly financial accruals
o Verification and approval of invoices @ Corrigo System & JDE System
o Ensure prompt and accurate management of purchase orders in the JLL financial system, as required

Risk Management
o Assist in the implementation and management of the property risk management program
o Follow established escalation procedures and incident reporting procedures
o Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

Employee Specifics

 Prior experience in facilities, property management, hospitality or related field preferred
 Have an understanding of local occupational health and safety requirements, critical facilities and vendor management
 Knowledgeable in various property systems (Fire Alarm System, HVAC, Security Alarm, CCTV, Access Control, etc)
 Support the team and work well with others toward achieving targets
 Must present a professional and friendly corporate image to clients
 Ability to interact well within a team
 Ability to learn new systems quickly
 Ability to confidently interact with all levels of the organisation from CEO to cleaning contractors
 Minimum 3 years’ experience in a corporate environment

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.