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Our client, an Investment Management firm located in the Flatiron area of Manhattan is seeking to hire a Temporary to Permanent Facilities Coordinator to support their New York City office. This individual will work collaboratively and effectively with all levels of management, staff, external partners / suppliers and vendors. This position will start ASAP and requires 5 days in office. Hours 8:30am-5:30pm with availability for OT as needed.

What You'll Do:

Facility Operations:Oversee the daily operational performance of the office, ensuring all systems are functioning efficiently and reliably.Maintain and test critical infrastructure, including UPS systems, BMS, backup generator, transfer switch, fans, and HVAC/cooling equipment.Conduct regular preventative maintenance to avoid system downtime and ensure constant availability of critical systems.Handyman Duties:Performing small repairs (e.g., fixing equipment, painting, simple installations, carpet cleaning, light bulbs).Emergency Preparedness:Develop and implement protocols for handling critical equipment failures or outages, minimizing downtime.Coordinate regular system inspections, load tests, and emergency drills for equipment (e.g., generator testing, UPS failover procedures).Vendor and Contractor Management:Identify and manage relationships with contractors and service providers for repairs, maintenance, and inspections for key systems (e.g., mechanical, electrical, and HVAC).Schedule and supervise all outsourced maintenance activities, ensuring adherence to timelines and the highest quality standards.Compliance and Safety:Maintain compliance with building codes, safety regulations, and industry standards for office operations and critical equipment.Ensure proper recordkeeping of maintenance logs, system inspections, and repair histories.Communication:Summarize findings, recommendations, and follow-ups with clarity and precision.Communicate effectively and efficiently, especially when balancing off-hours workflows.Team Collaboration:Act as the primary point of contact for all critical facilities-related issues and respond promptly to requests from internal stakeholders.Partner with our Workplace Service Manager who tackles the non-critical facilities tasks throughout the office.Work closely with the IT, Security, and Operations teams to ensure critical trading infrastructure (such as power, internet, HVAC, and backup systems) remains highly reliable and operational at all times.Work closely with the building management team to stay on top of any changes and future maintenance.Additional duties as assigned or needed.

Skills You'll Need:

Proven experience (5+ years) in facilities management, preferably in an office environment with mission-critical systems.Strong technical knowledge of electrical systems, UPS systems and HVAC/cooling equipment. Fire suppression, and transfer switches.Basic knowledge of IT systems supporting trading operations, Microsoft Office, Jira, and Confluence.Familiarity with building management systems (Specifically Schneider EcoStructure)Demonstrated experience with vendor management, scheduling, and contract negotiation.Strong knowledge of New York City building codes, safety regulations, and energy efficiency requirements.Ability to remain calm under pressure and troubleshoot systems during emergencies.Strong organizational and interpersonal skills to interface effectively with diverse teams, including traders, executives, vendors, and building management.Strong critical thinker and problem solver who can work autonomously with little direction while being solution-oriented and collaborative.Service-oriented with a professional approachable demeanor.Reliable and predictable availability.Willing to stagger shifts to work off business hours, work some weekends, and be on-call during an emergency.Comfortable with being on-call after hours in case of emergencies or maintenance issues involving critical infrastructure.

Compensation:

Up to $33.50/hr A1412820NY-Temp_1743514838 To Apply for this Job Click Here