RESPONSIBILITIES 

Performance Objectives:
 

Facilities Support:

Help to maintain the overall cleanliness and order/organization of the office space Work with building management, office management, Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment and space Support maintenance of local asset inventory listings Support maintenance of up-to-date floor plans and associated documentation Assist with the coordination of workstation moves and other space adjustments to meet business needs Ensure office equipment is properly maintained Support Real Estate & Workplace Solutions activities as necessary IT Liaison support for IT vendors, IT equipment, and local office IT communications as needed Responsible for all new hire set-up; transfers and terminations. Maintain accurate records Support health and safety initiatives Support business continuity and contingency planning Assist with records management

 

Conference/Meeting Room Setup and Catering:

Organize catered meals and provision of special equipment, as required Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms and ensure all meeting room equipment is in tip top condition.

 

Print, Post and Purchasing Support:

 

Manage post and courier services to ensure timely collection and delivery Oversee stationery supplies and stock levels. Place orders for stationery and general office and kitchen supplies, and maintain proper records Assist with checking and coding of vendor invoices, as required, and monitoring of vendor performance, escalating questions/concerns to the Facilities Services Manager Printer equipment support

 

REQUIREMENTS

Min 2 years’ experience in a professional office environment providing general Facilities Services supportStrong interpersonal skills, and the ability to deal professionally with clients, vendors and colleagues on the phone and in personProfessional demeanor and appearanceAbility to adapt to different people, situations and changing priorities with grace and flexibility as we ll as demonstrating an appropriate sense of urgencyReliable with strong time management skills and punctualStrong organizational skills, with demonstrated ability to multi-task and prioritizeeffectivelyA strong focus on detail and accuracy of workAbility to communicate openly and effectively both verbally and in writing inbusiness standard English and in local language as appropriateProficiency in MS Office SuiteMay require additional time commitment outside of nor ma l business hoursCollege Certificate/Diploma in relevant field

An Equal Employer