Location

Sydney - 32 Carrington Street, Level 1

Our Company

At Brookfield Properties, the foundation of our success is firmly rooted in our people.

Our company is comprised of experts across a range of specialties who share a goal of ensuring our properties are continuously evolving to meet the needs of our communities and stakeholders. To meet this goal, we hire visionary, entrepreneurial talent who help us innovate and enhance our business. We build collaborative teams who value integrity, creativity and diversity.

Our teams operate an iconic portfolio of irreplaceable properties within the world’s most dynamic markets. As one of the largest real estate services companies, we provide management and development expertise exclusively for properties owned by Brookfield Asset Management.

Job Description

We are seeking an enthusiastic Facilities Supervisor to join our Sydney based team on a full time, permanent basis. This person will play a key role in supporting and maintaining both safe and best-in-class operation of our Brookfield Place Sydney asset.

Reporting to the Senior Facilities Manager, Property Operations, you’ll be joining a national team of enthusiastic and driven individuals who strive for continuous improvement. This position will suit a proactive, confident, and self-starting Facilities Supervisor who wants to build on their previous analytical experience within a collaborative and supportive organisation. You will hold qualifications in facilities maintenance or property management qualifications, and have a current drivers license.

What will you be responsible for?

Assist with development of the annual operating budget/s Review, approve and code invoices for services via the electronic accounts system (Coupa) that are paid for directly by the Client as per the limits of authority provided under the Agreement and as authorised by the Precinct ManagerAssist in preparing Brookfield Internal Monthly Contract Reports.Assist in preparing Monthly Client Reports to the requirements of the Management Agreements or as directed by the Senior Facilities Manager/Precinct Manager.Participate in Business and Budget Planning activities as directed.Assist with provision of analysis and recommendations in regard to Capital Expenditure for a 10-year period and any owner non-recoverable expenses.Attendance on-site on a full time (excluding NSW Public Holidays) basis.Ensure that a 24-hour emergency call-out service is provided for the site overall.Respond to reported issues and coordinate efficient and effective responses.Establish and manage ongoing relationships with relevant stakeholders.Attend meetings of the Clients that relate to the operation of the building.Manage the day-to-day safety processes inclusive of use of the Site Safety System (Linksafe) procedures, high risk permits and fire impairments.Undertake monitoring and delivery the KPI’s as required under the Management Agreements with the ClientImmediately escalate incidents or known risks in accordance with Brookfield policy.Any other tasks as directed by the Facilities Manager/Precinct Manager.Monitor and ensure that periodic meetings reviews are held with subcontractors and suppliers.Comply with Brookfield and Client approved procedures with regards to the development of the sub-contracting strategy, tendering and appointment processes.Assist with the development of appropriate scopes of works and contract documentation to allow contracts to be tendered.Schedule and supervise the services contracts to ensure that they are performed to the levels and for the frequencies as set out in the contract. This will include scheduling and supervision of essential services and other statutory maintenance inspections and certifications.Keep and monitor the stock of necessary spare parts for services, plant and equipment where required.Witness services commissioning and identify defects for the annual fire safety certification.Prepare and administer relevant registers.Prepare and administer site rules and ensure all contractors are set up and utilise the Site Safety System (Linksafe) system for signing in and out each day.Set-up and maintain ANGUS (CMMS Computerised Maintenance Management and Tenant Service Request System) to maintain an asset register of all plant and equipment, scheduling preventative maintenance activities, recording corrective works and cost history for the properties and reporting on the maintenance service.Conduct periodic maintenance inspections of services, plant and equipment and provide information to the Facilities Manager.Conduct safety observations and spot safety checks in line with WHS procedures.Provide technical support and advice on building management issues to the Clients.Maintain and conduct an annual review of the Fit-out Guide for the precinct.Monitor tenant fit outs to ensure compliance with base building and minimise disruption to other tenants and services.Assist with the implementation of any Brookfield systems as directed to ensure compliance with Client and Corporate standards of service delivery.Regularly inspect the property and prepare reports identifying any risk areas which should be reported to the Facilities / Precinct Manager.Attend and participate in Brookfield Operations meetings and associated Brookfield corporate meetings, tasks and functions as required.Participate in Project Business Planning and Budgeting and Strategy Review meetings held at least annually.Assist with managing the contract in accordance with the Brookfield QA system.Undertake other tasks as directed by the Property/Precinct/National Operations Manager or the company from time to time.Monitor and review all reported incidents relating to the Project and arrange appropriate risk minimisation measures where required.Conduct regular inspections of the property and maintain records of any risk areas ensuring notification to relevant stakeholders as required.

What experience and qualifications will you possess?

Trade qualifications in Mechanical, Electrical, or Building Services Engineering preferred.Facilities Maintenance Management and / or Property Management qualifications. Training in current WH&S, QA and ideally environmental legislation and systems.Current Drivers LicenceFamiliarity with the operation of Services (lifts, fire, electrical etc.) and services delivery.Ideally should hold a current first aid certificate.Minimum 2 years experience in a role in a building / facilities management environment.Minimum 2 years experience in a significant commercial asset.Minimum 5 years working in a site team environment.Training in current WH&S, QA and ideally environmental legislations and systems.

​What skills and qualities do you have?

Written and verbal communication skills.Ability in financial, budgeting, forecasting, business planning and contract monitoring.Sound understanding of building services.Well-organised and methodical manner.Confidence to take independent decisions but with the judgement to take advice when required.A problem-solving ability to think ‘on the run’ and ‘outside the square’.Knowledge in current computer software with essential knowledge of Word, Excel, Outlook (or related programme).Basic experience in the use of CMMS (Computerised Maintenance Management Systems).Understanding of current technical legislation in relation to the delivery of Facilities Maintenance Management (FMM).Basic technical knowledge of building services including associated legislation and standards.Ability to communicate on all levels.

Why work for us?

We develop, operate, and manage more than 900 properties and 330 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.Brookfield Properties is an equal opportunities employer and a values-driven organisation.We emphasise an inclusive, transparent work environment with collaboration and work/life balance at the forefront.We believe that performance is synonymous with advancement. That’s why we reward top-tier work by promoting from within.Thanks to helpful tools and resources including biannual reviews, internal job boards, referral programs, and the ability to relocate across our offices, we ensure that our employees have ample opportunities to grow … and build their career with us.

What is on offer?

Competitive salary, performance bonuses and benefits which are benchmarked annuallyCompany paid Salary Continuance Insurance (Income Protection), so employees feel protected financially in the event of serious illness/injury.As part of our wellbeing offering, all employees are eligible for a reimbursement of certain costs associated with keeping fit and active whether that be by attending gym class or buying equipment for their home gym. We also offer company sponsored wellness checks which run to a yearly calendar.Free employee assistance program (EAP) available to all employees and their family members.We value our people and want them to grow and develop aligned with our ‘promote within’ culture. We provide our people with a variety of professional development opportunities and an Professional Development Program which supports them to achieve their potential.Leave policies that support our people and their families through different life stages including parental leave where we offer 20 weeks of pay, and superannuation paid on paid and unpaid portions to our primary carers, in addition to other benefits.As part of Brookfield Properties ESG strategy, we actively encourage our employees to give back to the community via our Workplace Giving program which matches employee donations to selected charities. We also encourage employees to volunteer their time to assist our community partners.To encourage collaboration and growth, we also provide a number of Employee Networks including our Brookfield Women’s Network, bNext – for those early in their careers – and Brookfield Cares, for community support and giveback.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.