PURPOSE: Little City is seeking a highly organized and detail-oriented individual to fill the position of Facilities Supply and Coordination Specialist. This role is crucial in ensuring the smooth operations of our homes and CILAs (Community Integrated Living Arrangements) by managing and ordering all necessary supplies. The Facilities Supply and Coordination Specialist will work closely with the Interior Maintenance Manager and Director of Facilities to create and manage various work orders, spend map requests, check requests, and other administrative duties related to facility maintenance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The list of essential duties and responsibilities, as outlined herein, is intended to be representative of the task to be performed. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.
1. Supply Management: Collaborate with department heads to determine supply needs for homes and CILAs.
2. Establish relationships with vendors and negotiate favorable terms and pricing.
3. Monitor inventory levels and place orders in a timely manner to avoid shortages.
4. Work Order Management: Create, manage, and prioritize work orders for maintenance and repairs.
5. Coordinate with maintenance staff to ensure timely completion of work orders.
6. Maintain accurate records of work orders and report on completion status.
Title: Facilities Supply and Coordination Specialist
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7. Financial Coordination: Process spend map requests and check requests in accordance with established procedures.
8. Track and report on a weekly and monthly basis expenditures related to facility supplies and maintenance.
9. Communication and Collaboration: Work closely with the Interior Maintenance Manager and Director of Facilities to understand project requirements and priorities.
10. Communicate effectively with staff, vendors, and other relevant stakeholders.
11. Act as a liaison between various departments and the facilities management team.
12. Documentation and Reporting: Maintain accurate and up-to-date documentation for all supply orders, work orders, and financial transactions.
13. Generate reports as needed to provide insights into supply usage, maintenance activities, and financial expenditures.
14. Other duties as assigned by the Director of Facilities.
15. Successfully completes Little City required training, re-training, and any additional training as required by Little City policies and practices, or as assigned by his or her immediate supervisor.