**Overview** **Pay:** $22/HR+ DOE The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data. **Benefit Information:** ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Staff\_&\_Management\_No%20Date%209.5.24.pdf) We are seeking a highly organized and dynamic professional to fill a dual-role position as an Administrative Assistant & Facility Coordinator. This unique position blends administrative responsibilities, such as payroll management and employee training, with facility coordination duties, including managing a Computerized Maintenance Management System (CMMS) and prioritizing work orders for the facilities team. The ideal candidate will have a proven ability to manage diverse tasks, adapt to changing priorities, and ensure seamless operations within both administrative and facility-related functions. **Key Responsibilities:** **Administrative Duties:** + Manage payroll processes, ensuring accuracy and timely submissions. + Coordinate and track employee training programs, maintaining up-to-date records. + Provide administrative support to leadership, including scheduling meetings, preparing reports, and managing correspondence. + Maintain organized records and documentation in compliance with company policies and regulations. + Assist with onboarding new employees and ensuring proper training and orientation. + Perform AP functions such as processing invoices for payment and creating purchase requests. **Facility Coordination Duties:** + Support Site Manager with the day-to-day operations of the facility, ensuring functionality and safety. + Utilize the CMMS to track, monitor, and manage work orders and maintenance requests. + Allocate work orders to team members based on priority and resource availability. + Coordinate with vendors and contractors for facility-related services and repairs. **Qualifications:** + Proven experience in administrative roles with exposure to payroll and training processes. + Familiarity with CMMS software and the ability to prioritize and assign work orders effectively. + Strong organizational and multitasking skills with attention to detail. + Excellent communication skills, both written and verbal. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. + Ability to collaborate effectively with cross-functional teams and external vendors. + Problem-solving mindset with the ability to adapt to a fast-paced environment. **Preferred Qualifications:** + Previous experience in facilities management or a related field. + Knowledge of safety and compliance regulations related to facility operations or a related field. + Certification or training in administrative management-related fields. **Key Competencies:** + Time management and prioritization skills. + Detail-oriented approach to administrative and operational tasks. + Strong interpersonal skills and customer service mindset. + Ability to work independently while contributing to team goals. **Work Environment:** This position requires occasional physical activities, such as inspecting facilities and managing supplies. The role may also involve interacting with diverse stakeholders, including employees, vendors, and contractors. REQNUMBER: 109687 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.