FACILITY MANAGEMENT AND FINANCE COORDINATION INTERN

 

We are looking for a dynamic and organized intern to support our team in daily facilities management, financial coordination, administrative follow-up, and fleet management. You will play a key role in ensuring the smooth operation of our offices and contributing to local and global projects.

 

RESPONSIBILITIES

 

As our FACILITY MANAGEMENT AND FINANCE COORDINATION INTERN you are responsible for supporting the team on various and diversified tasks related to Facility Management.

 

Your main focus:

 

Facilities Management:

 

Work closely with the Facilities Management team to ensure service quality and implement local and global initiatives. Manage Health & Safety (H&S) compliance: organize mandatory training (first aid, fire evacuation), follow up on medical checks, and coordinate safety requirements. Communicate policies, procedures, service interruptions, and emergency protocols to employees. Support sustainability initiatives with local leaders and "Green Lab" members.

 

 

Finance Coordination and Administration:

Manage Purchase Orders (POs) and payments for general services providers. Handle financial data reconciliation for reimbursements and ensure accuracy in accounting systems (SAP). Monitor invoicing related to mobility, including transport subscriptions and electric vehicles.

 

 

Fleet Management:

Oversee the company’s car fleet, including contract management, invoicing, and administrative follow-up. Monitor and optimize costs related to electric vehicles in collaboration with vendors and internal teams. Act as the main point of contact for employees regarding company cars and maintenance requests.

 

United by the value of fearless kindness, we welcome new ideas, innovate thinking, and people with a passion to create Beauty That Lasts, beauty that is good for people and the planet. Our omni-working policy is a perfect blend that allows for flexibility while still nurturing personal contact and connection across our global offices and teams.

 

Our people make us who we are. They are the brightest minds, bringing the boldest ideas to life every day. If you’re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible – we’d love to hear from you.

Coty is deeply committed to Changing the Conversation around Diversity, Equity & Inclusion in an effort to create a more open, inclusive, and diverse workplace where all employees can be their authentic self.

The team consists of HR and Facility Management. You will work closely together and with several departments such Travel Retail Lead teams, site leaders of Versoix and Petit-Lancy, HR team, finance and AP team.

 

 

YOU ARE A COTY FIT

You have an analytical mind-set with problem solving skills and are interested in the beauty industry. As the FACILITY MANAGEMENT AND FINANCE COORDINATION INTERN, you enjoy working with numbers and you get energy from working in a fast-paced, diverse and international environment. Your qualifications:

 

Education: Maturité or CFC  in Administration, Finance, or a related field Comfortable with Excel and IT tools in general (SAP is a plus)  Strong organizational and analytical skills, attention to details Manage well deadlines and ability to prioritize tasks effectively  Proactive mindset, problem-solving skills. Detail-oriented, proactive, and eager to learn and grow in a global retail environment. Ability to work independently and as part of a team. Languages: Fluent in French and in English. German language is a plus

 

OUR BENEFITS

As the FACILITY MANAGEMENT AND FINANCE COORDINATION INTERN some of the benefits you will receive are:

A compensation that matches your knowledge and experience Coty’s global omni-working policy provides the option to work up to 50% of your month remotely. We believe that a more flexible philosophy of remote working will give everyone the freedom to choose what works for their individual circumstances and empower them to always perform at their best. In addition to the salary, other benefits including lunch allowance, health insurance participation, annual local public transport pass, 25 holiday days per calendar year + 3 floating days offered by the company.

RECRUITMENT PROCESS  

A telephone/online introductory meeting follows. A first online/in-person interview A second interview You will receive a proposal with the terms of employment.

 

ABOUT COTY

Coty is one of the world’s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness. Therefore, we are proud to be an equal opportunities employer. We do not discriminate against any candidate or employee and strive to be an open, inclusive and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!

For additional information about Coty Inc., please visit www.coty.com/your-career.