Details **Open Date** 04/21/2025 **Requisition Number** PRN41702B **Job Title** Facility Manager **Working Title** Facility Manager **Job Grade** F **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday – Friday, on site support of staff and tenants. Office hours variable between 7am and 6pm. **VP Area** President **Department** 01744 - Workplace Services **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $84,249 **Close Date** 07/21/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** Seeking a dynamic, experienced, team oriented professional to serve as the primary interface between our customers and our team members. Must enjoy working with vendors and the public, have a heart for customer service, and enjoy a variety of tasks (negotiating contracts to plunging toilets). This property management role demands a high level of accountability, professional demeanor, the ability to build and foster professional relationships, and a healthy sense of humor. We support 24/7 operations; you must be flexible as some evenings and weekends may be required. Must be willing to learn, have a keen eye for detail, and committed to the success of the team. **Responsibilities** Disclaimer This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. 1. Promptly address and effectively resolve tenant issues, requests, and complaints (building aesthetics, parking issues, janitorial concerns, support tenant parties, meetings and special events, etc.) follow up with customers to ensure expectations have been met. 2. Coordinate services and oversee vendors (janitorial, landscaping, pest control, security, parking, window washing, snow removal, etc.) to ensure customer service, safety, timely resolution of issues, technical skills, safety, job knowledge, and adherence to building rules and REA procedures. 3. Create schedules and conduct property inspections, coordinate appropriate services for issues that need to be corrected, follow up to ensure appropriate resolution, communicate status and/or concerns to Management and Engineering team members. 4. Assist with monitoring costs for vendor services and ensure that services are provided in accordance with negotiated service agreements and contracts. 5. Assist with tenant meetings, respond to tenant concerns and relay information as appropriate. 6. Prepare and send tenant communications consistent in messaging that support REA’s commitment to superior customer service. 7. Assist with requests for proposal, bid processes, and annual CAM reconciliation. 8. Assist Accounting Department to ensure billing accuracy and functionality of A/P and A/R processes. 9. Maintain Utility Profile sheets, provide updates and presentations to Management on a quarterly basis. 10. Participate in design and construction meetings and evaluate project proposals with lead workers to determine labor and supply inputs, make recommendations for modifications where appropriate. 11. Perform administrative functions such as producing reports from CMS , reporting on building energy consumption and utility usage, coordinating access control in CCure, parking access, etc. 12. Support and assist Operations and Engineering team and others in the department as requested. 13. Oversees vendors and addresses tenant concerns for properties in downtown Salt Lake City and in Research Park on a 24 hour a day, 7 day a week basis. **Minimum Qualifications** Bachelor’s degree in Business, Facilities Management, Engineering, or a related field, or equivalency (one year of education can be substituted for two years of related work experience); four years of progressively more responsible experience; demonstrated interpersonal skills; budgeting and purchasing experience; supply system management; and a commitment to provide excellent customer service required. Experience must include facilities management knowledge in preventative maintenance, HVAC systems and operations, mechanical, electrical, and plumbing, interior design, safety coordination, and demonstrated knowledge of custodial activities. **Preferences** Bachelor’s degree in Business, Facilities Management, Engineering, or a related field, or equivalency; four years of progressively more responsible experience; demonstrated interpersonal skills; budgeting and purchasing experience; commercial property management experience; supply system management; and a commitment to consistently providing superior customer service. Experience in facilities management, knowledge of preventative maintenance, interior design, safety coordination, problem solving, business communication, and demonstrated knowledge of custodial activities. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.