At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Summary

The Faculty Administrative Coordinator supports the Biostatistics and Bioinformatics Department faculty members with complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, and conference calls. This position requires competence, skill, organization, independent thinking, flexibility, excellent interpersonal skills, self-motivation, the ability to multi-task and to work well with all levels of internal management and staff, as well as outside clients.

Position Highlights:

Administrative duties & responsibilities Program & department support

The Ideal Candidate:

Demonstrates a high degree of technical competence, intrapersonal skills, attention to detail, strong written and verbal communication skills, independent critical thinking, and decision-making. Research administrative professional with the ability to appropriately coordinate and handle sensitive and confidential information. Provided administrative support to 3 or more individuals within a research/medical office and experience in managing multiple Outlook calendars, scheduling travel arrangements and meetings.

 Responsibilities: 

Manages multiple complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules. Frequently coordinate internal and external meetings with multiple attendees. Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process). Recognizes and establishes priorities and use resourcefulness in the completion of daily tasks and special projects.  Professionally offers constructive ideas and suggestions for improved operations. Competent in MS Office suite of software to include capability to create professional level documentation. Reconcile/Track Faculty support account activities. Demonstrate ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines. Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose emails, memos, updating CVs, contracts, etc.). Conference registrations & Travel booking Assistance with recruitment for lab members and postdocs

Credentials and Qualifications:

High School Diploma or GED required; Associate degree preferred. Minimum three (3) years of administrative support experience in an office setting required. Demonstrates strong communication skills, both verbal & written. Highly motivated and attentive to detail. Requires intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems. Demonstrates attention to detail in producing accurate and high-quality deliverables. Self-motivated with ability to prioritize multiple tasks and multi-task under tight deadline with little oversight. Must be an independent team member that is engaged, proactive, and highly motivated.