FDC - ADMINISTRATIVE ASSISTANT I - 70036042 - Region 1 Maintenance Office Date: Jan 27, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 844940 Agency: Department of Corrections Working Title: FDC - ADMINISTRATIVE ASSISTANT I - 70036042 - Region 1 Maintenance Office Pay Plan: Career Service Position Number: 70036042 Salary: $36,230.74 - $38,393.42 annually Posting Closing Date: 02/10/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) ***OPEN COMPETITIVE*** Please call (850)593-9651 if there are questions about this position. Administrative Assistant I- 70036042 This advertisement is for a Career Service position located at Region I Maintenance Office. Salary: $36,230.74- $38,393.42 annually The selected candidate will start at the above listed appointment range. Normally employees are hired at the minimum of the range. Refer to the Total Compensation Estimator Tool for a complete compensation estimate to include benefits, retirement, leave and holidays. BENEFITS: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive employee benefits including: + State Group Health Insurance Coverage. + $25,000 Life Insurance Policy (100% paid by employer), + Dental, vision, and other supplemental insurance options available, + Annual and Sick Leave benefits. + 10 paid holidays each year. + Retirement plan options, including employer contributions (For more information, please click www.myfrs.com), + Flexible Spending Accounts, and + Tuition waivers to attend State of Florida community colleges, colleges, and universities! For a more complete list of benefits, click https://www.mybenefits.myflorida.com/ . + This position may also qualify for Public Student Load Forgiveness (PSLF), please check with your loan provider or Dept of Education to determine if your loan qualifies. + This location may qualify for other types of loan forgiveness so please check with your loan provider to determine if your loan qualifies. DESCRIPTION: This Administrative Assistant I position will be located in the Bureau of Maintenance and Repairs, Regional Maintenance office. The incumbent performs advanced secretarial duties for the Regional Assistant Chief of Maintenance & Repairs and other professional staff of the Maintenance & Construction section for the Region. The work includes extensive use on the computer, preparing correspondence, tracking documents, and coordinating with other staff throughout the Region and Facilities, Management and Building Construction (FMBC) At Central Office. This work involves dealing with the public and working with other professional staff. Duties may include but will not be limited to the following: + Operates personal computer equipment to create documents from a variety of rough drafts. These documents include technical correspondence, complex reports, project development building programs, material specifications, contracts, bid packages, project budgets and schedules, project budget and schedules, pay requests and travel vouchers for the Supervising Construction Projects Administrator and other professional staff. + Reviews word processing and spreadsheet documents prepared by section’s professional staff for correctness of grammar, spelling and form. Makes necessary changes and prepares finished documents. Revises and modifies existing word processing documents such as contracts, bid packages and specifications. This consists also of retrieving portions of several documents and merging them together. + Works with supervisor on personnel activities as requested. Assists the Assistant Bureau Chief of Maintenance and Repairs in maintaining complete and current performance standards and position descriptions for all professional staff for which he/she is responsible. + Serves as the contact for staff within region on questions with policies, benefits and procedures for employees and job applicants. + Reviews job applicants on advertisements and sends those meeting minimum qualification to supervisor. + Receives, reviews, verifies, corrects, and collects selection packages documentation including but not limited to veteran’s preference, rehire forms, minimum qualifications and forms as required. + Compiles and prepares reports and documents pertaining to personnel activities. Reviews records, reports, and the regions’ staffs’ timesheets to verify details and update and correct as needed. + Works on higher level personnel items such as discipline, Federal Medical Leave Act, Worker’s Compensation with Regional Assistant Bureau Chief as requested. This is includes maintaining complete and current performance standards and position descriptions for all staff within the region. + Performs functions of processor as requested for Purchasing Card transactions for the Assistant Bureau Chief of Maintenance and Repairs, verifying accuracy established by Department procedures and review period pay requests and submits purchase request in Ariba on Demand (AOD). + Performs a variety of support tasks such as copying prepared documents and material from files, serves as section’s telephone receptionist and provides interpretation of policy and procedures as required, sorts incoming mail, and distributes mail and other documents to section’s staff. Organizes and maintains section’s filing system for the Assistant Bureau Chief of Maintenance and Repairs and other professional staff. + Receives and directs visitors to appropriate staff, assisting in keeping calendars for the Assistant Bureau Chief of Maintenance and Repairs and other professional staff, making travel arrangements, and preparing travel itineraries and vouchers. Maintains suspense and follow-up system for the Maintenance & Construction Officer-DC and calendar of events for professional staff. Prepares agendas and schedules, announces meetings, and takes and transcribes minutes as required. + Participates in required departmental staff training to enhance background and ability. MINIMUM QUALIFICATION: + At least two (2) years of similar work experience in office support/clerical. + At least two (2) year of Microsoft Office (Word, Excel and Outlook) NOTE: Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date. Successful applicant must pass a background screening and fingerprinting. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: SNEADS, FL, US, 32460 Nearest Major Market:Panama City