**Job Title:** **Field Contract Coordinator** **Location: Shabbona, IL 60550 (Remote)** **Duration: 12+ Months Contract with possible extension or conversion** **Job Description:** + Central Maintenance Special Projects – Catastrophic Action TeamIntroduction + The role of a Contract Coordinator is pivotal in ensuring the smoothexecution of construction projects. This document outlines the guidelines andexpectations that a Contract Coordinator should adhere to, ensuring that allcontractual obligations are met and that the project progresses safely andefficiently. + Projects are typically construction projects ranging from civil work (civilexcavation, concrete foundation pouring, earth-moving) to structural (windturbine disassembly/reassembly/commissioning, crane construction, heavyequipment usage). + In general – our goal for any Central Maintenance Special Project is tocomplete project execution safely/efficiently while minimizing workload fromthe site lead and their personnel. Ultimately - the sites are our customers. **Responsibilities:** + Contract coordinators are responsible for the following items (in order of importance):- Safety- Contract Execution- Communication **Safety:** **General** + The primary responsibility of a contract coordinator is to ensure a safe worksite and oversight over safe execution of work. Safety is mostimportant value and has precedence above all other metrics. **On-site Attendance** + policy is that whenever a 3rd party vendor is on-site, a contractcoordinator is present to monitor and observe the vendor. You are expectedto always be on-site a vendor is present. **Safety and Job Planning Meetings** + Contract coordinators are also expected to attend all job-related meetingssuch as “Pre-Job Safety Briefings,” “Job Plan Meetings,” “End-of-dayMeetings,” and so on. It is encouraged you use your knowledge andexperience to speak up to any safety concerns you may be aware of. It isexpected you ask questions if you are unsure what any step of a job plan orsafety risk is. **Stop the Job** + If you observe or suspect an unsafe work condition, or in general are notconfident in the vendor’s capability to perform a job plan – you have theauthority to stop a job to re-evaluate a safe path forward (if possible). **Contract Execution** **General** + In general, all 3rd party vendors performing a job for are performingwork according to a defined Scope of Work. Along with this scope of work, weexpect all vendors (as defined in our bid packages and purchase orders) toprovide daily Job Plans/Statements of Work, which describes the milestonesto be done that day and the general steps required to perform the work. + Vendors are informed they must include you in this planning so you areaware of the work to be done and to help identify any safety concerns aswork progresses. + The Job Plan allows you to track the execution of their work and ultimatelyhold the vendor accountable for any unreasonable delays or slow-downs ofwork. This also requires the vendor communicate any guidelines that maycause delays, such as:- High wind limits- Crew working hours/days- Weather hClientards (rain/storms/lightning/snow) + In general, contract coordinators are not expected to explicitly tell vendorshow to perform work or what to do, but encourage an environment wherework is performed safely, efficiently, and with urgency. **Workmanship and Efficiency** + In general – we expect vendors to work safely and efficiently within reason tocomplete the job, and reasonably plan for contingencies. Delays under theircontrol such as missing equipment, equipment failures, or lack of work planning should be documented as such so we can avoid being charged for additional time or standby. + Work is also expected to be completed in a high-quality manner – we are notgoing to be responsible for re-work/additional work caused by shoddyworkmanship, damages to existing equipment, or otherwise. Contractcoordinators are expected to encourage vendors to follow this mentality. **Daily Reports** + Contract coordinators are expected to provide to the Project Manager dailyreports of:- Crew members (and their roles) on-site that day- Time on/off site; hours worked- High level overview of work completed- Next-day look-ahead of work to be done- Relevant photos- Notes of any delays and the reason (beyond typicalbreaks/lunch/dinner/rest periods)These daily reports should be catalogued for any future questions or disputesas to the work completed, hours on-site, major milestone completion dates,etc. **Work Oversight** + Contract coordinators are expected to be present during all work activitiesand provide safety and oversight. This is not to tell vendors what to do orhow to perform a task, but to merely document and provide a second set ofeyes on the job.Vendors are notified that you are to be given access to the work area (withinreason) to observe and document/photograph work. If vendors object to this,notify your project manager/site lead immediately. **Communication** **General** + Contract Coordinators are to be the primary point-of-contact for any 3rd partyvendor. They are to relay to you any safety concerns, requests for support,or general questions. + Contract Coordinators are also the primary contact from site personnel (siteleader, wind technicians, high voltage team, etc.) and staff(engineering, safety, environmental) to the 3rd party vendor. This “middleman” communication strategy ensures you are informed of all project related items that are on-going. **Site Requests** Each wind site may have their own specific requirements on communication between the site and the 3rd party vendor. You are expected to establish a base of communications with the Site Leader and determine with them things such as: - Notification of crews on-site/off-site - Provide daily reports/photos - Locking of gates/doors - Support from site if you need a reliever for breaks/personal time - Handling of logistics/delivery of incoming equipment/material - Special safety/environmental/landowner considerations In general – the site leader can set additional expectations on you and our team that we must adhere to. **Vendor Requests** As a job progresses, vendors may request support from the site (for turbine- specific technical assistance), borrowing of equipment, or use of O&M facilities. You are the primary point-of-contact for these requests and have the authority to relay these requests to the appropriate party (site leader, project manager, etc.) as needed. **Conclusion** The Contract Coordinator plays a critical role in the success of construction projects. By adhering to these responsibilities and expectations, the coordinator will ensure that all contractual obligations are met, risks are managed effectively, and the project is completed on time, within budget, and to the highest standards of quality. If you encounter any situation while on the job that you are unsure of, do not hesitate to reach out to the project manager or site leader. **Experience:** construction projects safety **Skills:** • Strong leadership, organizational, communication and presentation skills **Education:** Bachelor’s degree **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com (http://www.ustechsolutionsinc.com) . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.