Finance Administration Assistant

Salary: £27,300 pro rata per annum plus company benefits

Location: Guildford, GU1

Contract: Part-time, 12 month FTC

Shifts: 25 hours per week, Monday – Friday 5 hours per day flexible within office hours.

Work model: Hybrid (2 days in the office once training completed and 3 days work from home)

Williams Lea seeks a Finance Administration Assistant to join our team!

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you and you are just the individual that we are looking for!

Purpose of role 

The Finance Administration Assistant will work as part of a team to provide the highest level of customer service to our client’s Private Client department. Whilst the list of tasks in this document is not exhaustive, the Finance Administration Assistant may cover any combination of the tasks set out below and will provide excellent customer service, performing all operations requested without direct supervision.

This includes, but is not limited to, the efficient and prompt answering of queries, adhering to all Williams Lea policies and procedures, courteous interaction with clients and visitors following the Williams Lea protocols for this service, completing all work within the agreed services levels and assisting with completing general administrative duties as required.

The Finance Administration Assistant is accountable for maintaining the established relationship between Williams Lea and our clients. You will be able to recognise and translate the client’s needs and to translate these into a responsive service.

  

Key responsibilities 

Inputting data and transferring time/information on EliteDealing with incoming/outgoing/issuing chequesTransferring time entries from matter to matterMatter closuresDigital paymentsTreasury Sanctions checkLand Registry Bankruptcy checkVerification of bank detailsIDs for beneficiaries (Thirdfort or certified ID and Proof of Address)International PaymentsInternational Bankruptcy checksCredit NotesGenerating draft bills and the processing of finalised bills, submission thereof and subsequent following up for payment.

Personal attributes 

Knowledge within day to day tasks i.e. raising draft bills, BACS/CHAPS and verifying bank detailsExceptional standard of written and verbal communicationProficient multi-taskerCompetent with the Microsoft Office suiteTeam playerPrevious experience of Elite would be preferrableExcellent interpersonal skillsSolutions focusedHave a high level of confidentiality and integrityExceptional attention to detail

Rewards and Benefits:

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

25 days holiday plus bank holidaysSalary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.Life AssurancePrivate Medical InsuranceDental InsuranceHealth AssessmentsCycle-to-work schemeGym membershipsReferral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com.

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