Finance Group Director Assistant
ALDI
To help save our customers green, we need an amazing team who knows all about it. Our National Finance & Administration Services department oversees the management of the critical resources and infrastructure that our people need to get the job done at every level. This service department is designed to make sure our retail divisions and executive leadership receive the support they need to run a successful operation. Within Finance our teams include: Accounting, Corporate Tax, Financial Reporting and Treasury and Finance.
Are you an experienced administrative professional with a service mindset and a keen eye for detail? Join our team at ALDI, where you'll play a vital role in supporting ALDI executives by streamlining processes, managing schedules, and enhancing overall team productivity. In this position, you'll leverage your skills to plan and execute small-scale projects, create presentations and manage various communication streams. If you're ready to elevate your career and contribute to the success of our organization, apply today! Position Type: Full-Time
Starting Wage: $30.75 per hour
Wage Increases: Year 2 - $31.75 | Year 3 - $33.25
Work Location: Naperville, IL This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 3 days per week (i.e., work remotely up to 3 days per week; work in-office at least 2 days per week). Duties and Responsibilities: Must be able to perform duties with or without reasonable accommodation. • Informs leader of status and results of assigned tasks and proactively identifies project issues and recommends corrective action as appropriate. • Recommends process improvements for area of responsibility. • Informs management when issues reoccur, or group training is required for employees. • Manages controllable expenses by monitoring team and relative expenses. • Provides subject matter expertise to ALDI Administrative Team. • Anticipates the needs and uses discretion when setting priorities to keep the Group Director and appropriate leaders updated and aware of meetings, agendas, and upcoming events. • Maintains Group Director’s schedule by planning and scheduling meetings both in-person and remote. • Ensures projects remain on track and tasks are completed by following up with key stakeholders and within department as necessary. • Discusses current and future initiatives with team to develop and execute appropriate strategies. • Resolves escalated issues and/or escalates issues to appropriate personnel and/or management when necessary. • Completes as needed projects with a high level of professionalism, thoroughness, and precision. • Coordinates the involvement of multiple business stakeholders. • Responds appropriately to issues that require training by conducting training and cross training of knowledge and expertise within area of responsibility. • Provides support to the department and contacts appropriate internal personnel or external vendors when further expertise is required. • Assures employees complete assigned responsibilities in a timely and effective manner to provide the highest level of service for the business. • Develops and executes plans for smaller scale projects. • Performs research-based projects and small to medium-scale feasibility studies. • Assists their direct leader in implementation and rollouts of large-scale projects. • Analyzes working procedures with the objective to identify best practices and improve efficiencies. • Creates PowerPoint presentations for executives, ensuring they are visually appealing, free of errors, and effectively communicate key information.
• Collects action items and takes meeting minutes. • Acts as the point of contact between executives and internal/external personnel, which includes screening incoming calls and correspondence and responds or routes as appropriate. • Collaborates with team members and communicates relevant information to leadership. • Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information. • Other duties as assigned. Job-specific Competencies: Knowledge/Skills/Abilities • Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role. • Gives attention to detail and follows instruction. • Excellent verbal and written communication skills. • Effective time management; maximizes productivity. • Prepares written materials to meet purpose and audience. • Develops and maintains positive relationships with internal and external parties. • Ability to develop rapport, trust, and open communication that enhances the growth and performance of team members. • Conflict management skills. • Problem-solving skills. • Understands the history, strategy, organizational authority, interdependence of job duties, products, systems, and services of the company. • Ability to interpret and apply company policies and procedures. • Ability to facilitate group involvement when conducting meetings. • Negotiation skills. • Establishes goals and works toward achievement. • Ability to stay organized and multi-task efficiently. • Proficient in Microsoft Office Suite. • Ability to lead through influence and build relationships quickly. • Flexibility in adapting to changing priorities, assignments, and other interruptions, which may affect pre-established timelines. • Knowledge of business system environments and processing requirements.
• Design skills preferred. Education and Experience:
• Associate's Degree in Business or a related field required. • A minimum of 3 years of progressive experience in Business required. • Or, a combination of education and experience providing equivalent knowledge. • Relevant ALDI business experience with an exceptional level of demonstrated success preferred. Physical Requirements: • Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties. • Regularly required to sit, reach, grasp, stand and move from one area to another. • Constantly and repeatedly use keyboard/mouse. • Occasionally required to push, pull, bend, lift and move up to 25 lbs. Travel: • Local travel required. • Up to 10%.
Are you an experienced administrative professional with a service mindset and a keen eye for detail? Join our team at ALDI, where you'll play a vital role in supporting ALDI executives by streamlining processes, managing schedules, and enhancing overall team productivity. In this position, you'll leverage your skills to plan and execute small-scale projects, create presentations and manage various communication streams. If you're ready to elevate your career and contribute to the success of our organization, apply today! Position Type: Full-Time
Starting Wage: $30.75 per hour
Wage Increases: Year 2 - $31.75 | Year 3 - $33.25
Work Location: Naperville, IL This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 3 days per week (i.e., work remotely up to 3 days per week; work in-office at least 2 days per week). Duties and Responsibilities: Must be able to perform duties with or without reasonable accommodation. • Informs leader of status and results of assigned tasks and proactively identifies project issues and recommends corrective action as appropriate. • Recommends process improvements for area of responsibility. • Informs management when issues reoccur, or group training is required for employees. • Manages controllable expenses by monitoring team and relative expenses. • Provides subject matter expertise to ALDI Administrative Team. • Anticipates the needs and uses discretion when setting priorities to keep the Group Director and appropriate leaders updated and aware of meetings, agendas, and upcoming events. • Maintains Group Director’s schedule by planning and scheduling meetings both in-person and remote. • Ensures projects remain on track and tasks are completed by following up with key stakeholders and within department as necessary. • Discusses current and future initiatives with team to develop and execute appropriate strategies. • Resolves escalated issues and/or escalates issues to appropriate personnel and/or management when necessary. • Completes as needed projects with a high level of professionalism, thoroughness, and precision. • Coordinates the involvement of multiple business stakeholders. • Responds appropriately to issues that require training by conducting training and cross training of knowledge and expertise within area of responsibility. • Provides support to the department and contacts appropriate internal personnel or external vendors when further expertise is required. • Assures employees complete assigned responsibilities in a timely and effective manner to provide the highest level of service for the business. • Develops and executes plans for smaller scale projects. • Performs research-based projects and small to medium-scale feasibility studies. • Assists their direct leader in implementation and rollouts of large-scale projects. • Analyzes working procedures with the objective to identify best practices and improve efficiencies. • Creates PowerPoint presentations for executives, ensuring they are visually appealing, free of errors, and effectively communicate key information.
• Collects action items and takes meeting minutes. • Acts as the point of contact between executives and internal/external personnel, which includes screening incoming calls and correspondence and responds or routes as appropriate. • Collaborates with team members and communicates relevant information to leadership. • Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information. • Other duties as assigned. Job-specific Competencies: Knowledge/Skills/Abilities • Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role. • Gives attention to detail and follows instruction. • Excellent verbal and written communication skills. • Effective time management; maximizes productivity. • Prepares written materials to meet purpose and audience. • Develops and maintains positive relationships with internal and external parties. • Ability to develop rapport, trust, and open communication that enhances the growth and performance of team members. • Conflict management skills. • Problem-solving skills. • Understands the history, strategy, organizational authority, interdependence of job duties, products, systems, and services of the company. • Ability to interpret and apply company policies and procedures. • Ability to facilitate group involvement when conducting meetings. • Negotiation skills. • Establishes goals and works toward achievement. • Ability to stay organized and multi-task efficiently. • Proficient in Microsoft Office Suite. • Ability to lead through influence and build relationships quickly. • Flexibility in adapting to changing priorities, assignments, and other interruptions, which may affect pre-established timelines. • Knowledge of business system environments and processing requirements.
• Design skills preferred. Education and Experience:
• Associate's Degree in Business or a related field required. • A minimum of 3 years of progressive experience in Business required. • Or, a combination of education and experience providing equivalent knowledge. • Relevant ALDI business experience with an exceptional level of demonstrated success preferred. Physical Requirements: • Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties. • Regularly required to sit, reach, grasp, stand and move from one area to another. • Constantly and repeatedly use keyboard/mouse. • Occasionally required to push, pull, bend, lift and move up to 25 lbs. Travel: • Local travel required. • Up to 10%.
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