Job Posting Title:

Finance Manager

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Hiring Department:

Lyndon B Johnson School of Public Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The Finance Manager is responsible for managing the overall general accounting function. It plays a pivotal role in driving business success and operates under the direct supervision of the Chief Business Officer. This role will oversee, implement, and maintain accounting systems, procedures, and policies. This position ensures the accurate compilation, analysis, and reporting of accounting data.

Responsibilities

Serve as principal financial consultant to the Chief Business Officer (CBO). Responsible for overseeing and conducting complex accounting and finance functions for the LBJ School of Public Affairs. Collaborate with Directors, Assistant Directors, faculty, and staff supervisors in strategic planning and fiscal short-term and long-term goal setting, including those to meet both academic and production goals. Develop Dean’s Office annual operating budget, including endowments and instructional funding.

Work with CBO and provide expertise for the fiscal forecasting process. Prepare the five-year simulation template and supporting work papers (budget, actuals, transfers, positions) to assess the overall financial health of the school, units, and centers. Manage financial processes in the school to ensure timely and accurate processing of all requests and compliance with all university and school business policies and procedures.  Initiate reconciliation process and monthly expense account certification. Manage year-end closeout and roll-forward activities. Manage the budget variance and exception report month and forecast for subsequent budget planning.  Assist with developing and monitoring other school business policies, processes, and procedures in accordance with University requirements.

Review and evaluate school, unit, and center activities and implement changes to improve and maintain the effectiveness of operations in relation to financial activities. Establish and maintain financial procedures, reporting, account structure, and approval framework for the school. Develop procedures for collecting, analyzing, and reporting financial accounting data. Prepare ad-hoc financial reports as needed by the Dean’s Office, area heads, and supervisors.

Supervise Finance Office staff, including hiring, training, and evaluating Administrative Manager and Senior Grants Specialist.  Advise financial staff regarding administrative policy and procedures and provide support in areas such as grants, purchasing, travel documents, deposits, tuition, and Option III Programs.

Execute funding allocations for all center personnel, including appointments, scholarships, fellowships, tuition, fees, and related funding. Serve as contact for tuition bills and supplemental funding requests. Collaborate with associated offices to troubleshoot and solve related issues.

Serve as backup to the Chief Business Office and members of the Business Affairs team. Other duties as assigned.

Required Qualifications

Bachelor's degree. Minimum of six (6) years of related work experience demonstrating increasing responsibility.

Thorough knowledge of general accounting principles, including application of general accounting theory.

Self-starter with strong interpersonal, teaming, and problem-solving skills.

Thrives in a fast-paced, dynamic environment.

Possesses robust analytical skills and can translate complex data into simple, understandable information.

Demonstrated hardworking, proactive, and dynamic individual comfortable working in teams or independently.

Validated experience, preferably in a fast-paced, higher education environment.

Experience managing a team.

High level of proficiency in Microsoft Office programs: Excel, PowerPoint, Word, Outlook, etc. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

An advanced degree in business, accounting, finance, or a related field is preferred.  More than six (6) years of professional experience with a combination of financial analysis and reporting.

Familiarity with UT systems such as DEFINE, Workday, FRMS, UT Market, PointPlus, and Cognos.

Experience working at UT Austin or within a university setting.

Knowledge of UT Austin policies and procedures.

Salary Range

$73,000 + depending on qualifications

Working Conditions

Typical office environment.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.