FINANCE SPECIALIST Dunkirk, NY (http://maps.google.com/maps?q=17+W.+Courtney+St.+Dunkirk+NY+USA+14048) Job Type Full-time Description Position Data: Title: Finance Specialist Grade: 6 Exempt Non-ExemptX Reports to: Accounting Manager Basic Function or Position Summary: Assist Finance Team, CEO and Division Directors in performing daily Accounting functions to ensure ongoing Agency Fiscal Stability.Hours per week 35: Monday - Friday 8:30am to 4:30pm. Salary $18.08/.hourly Security Clearance: N/A Requirements Position Responsibilities and Specific Duties: • Reconciles the various Savings Accounts • Assigns numbers to paper purchase orders, maintains a list of purchase orders paper and electronic and reconciles invoices to purchase orders before payment. • Monitors the purchase order and requisition modules on AccuFund for approvals and print required documentation. • Monitor the electronic purchase order log for possible closeout of purchase orders. • Prepares Agency’s A/P vouchers for payment and process A/P check runs. • Process credit card payments matching all relevant purchase orders, receiving reports and approvals from card holders. (American Express, Home Depot, Sam’s Club and Key Bank) • Reconcile payments with Customer Statements when received. • Upload check runs to KTT for Next Day Positive Pay (fraud prevention) • Prepare checks for mailing/processing. • Monitor daily for exceptions on Key Total Treasury • Track all company vehicles for registrations, insurance, lease updates. • Track NSF checks • Prepare checks for mailing/processing. • Maintain Contract MOU/MOA files and process out to Funders, Division Directors • Collect payments at MYAB for rent, Childcare, CODI Loans – daily, as needed. • Maintain postage funds in Quadient. • Maintain Journal Entry Binders in orderly fashion for ADJ/Voids/Check Runs • Prepare Sign In/Out sheets for building and non-building staff at MYAB. • Preparation/presentation of the Annual Workers’ Comp Audit • Maintain Cash Journals for COI Clearing Account. • Prepare monthly billings for Tech and Operating charges. • Prepare A/P Travel reimbursements to be entered and documents scanned into AccuFund so A/P checks can be generated. • Post receipts by contract to AccuFund including the scanning of the cash receipt backup. • Reconcile payments with claims & correcting any errors resulting in reduction or denial of payment. • Prepare deposits as needed. • Maintain positive relations with Vendors, Staff and Banks. • Reconcile cash receipts with A/R on AccuFund and in folders. • Follow up on late payment to funding sources. • Maintain A/R folders by contract. • Process charges for Postage @ MYAB building and assist other building clerks. • Assist with annual and program audits. • Maintain cash receipt log. • Reconcile cash receipt log with deposits. • Prepare ACH (Direct Deposit) payments for CACFP providers into Key Total Treasury (KTT) • Prepare, print and mail 1099s to required vendors and report to the IRS by deadlines. • Job performance incorporates integrated service delivery model while promoting self-sufficiency. • Reconcile Direct Deposits to A/R on file. • Maintain and update vendor files for insurance certificates. • Promotes agency mission. • Maintains confidentiality and complies with the code of ethics. • Maintains consistent professional customer service. • Other duties as designated by supervisor. Key Working Relationships: A. Internal: CFO, Program Accountants, Program Coordinators & Managers, Payroll and HR Staff B. External: NYS and Chautauqua County Funding Sources, Vendors and various other Funding Sources, Key Total Treasury Supervisory Scope: A. Number of staff supervised: None B. Titles supervised: None Organizational: • Adheres to all policies and procedures. • Gathers appropriate documentation and tracks outcomes. • Purchase Order list (paper and electronic) • Accounts Receivable and Accounts Payable Lists • Cash Balance Report • Vehicle Documentation • MOU/MOA and Contract files • Participates in organizational committee structures as appropriate. • Participates in organizational and divisional management systems. Knowledge, Skills Required: • Associates Degree in Business Administration/Accounting preferred; or HS Diploma with one to three years of A/P or A/R experience required. • Strong computer skills, including working knowledge of Microsoft Office • Organizational and Reporting Skills • Strong interpersonal and communication skills. • Time management skills with the ability to organize, focus, prioritize and communicate. Physical: • Ability to lift up to and including 10-25 pounds of physical effort. Special Requirements: • Must be able to provide consistent even tempered customer service at all times. • Valid Driver’s license • Reliable transportation • Works compassionately with a diverse population