Job Posting Title:

Financial Administrative Associate, Core Facilities

----

Hiring Department:

Office of the Vice President for Research, Scholarship and Creative Endeavors

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Non-Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

AUSTIN, TX

----

Job Details:

General Notes

The mission of the Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at UT Austin. We are committed to building capacity, promoting interdisciplinary collaboration, and lowering the barriers and burden involved in scientific and creative inquiry through the development of an investigator-focused infrastructure that supports the needs of UT Austin's research enterprise.

UT Austin’s world-class research infrastructure includes shared, state-of-the-art facilities that offer specialized expertise and cutting-edge equipment. The Core Facilities team within the Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR) provides support to the Center for Biomedical Research Support (CBRS). CBRS is a collection of shared facilities that broadly supports the research community on campus and externally by providing access to cutting-edge technology, expert advice, and centralized services. 

UT Austin offers a competitive benefits package that includes:  

100% employer-paid basic medical coverage  

Retirement contributions

Paid vacation and sick time

Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

Provides procurement, operational, inventory, and other related business services support for the OVPR Core Facilities team with a focus on the Center for Biomedical Research Support.

Responsibilities

Provides procurement support. Communicates with vendors, processes purchase orders (UT Market, Point Plus, etc.), processes payment vouchers, maintains and tracks ordering, and expenses.

Responsible for inventory tracking and reports. Maintains and manages inventory processes and annual equipment certification. Identifies new equipment and coordinates documentation with inventory contacts for tagging and reporting. Verifies appropriate documents are prepared when inventory items are transferred.

Provides billing support. Manages the billing of monthly user charges for CBRS Core Facility services.

Provides operational support. Processes and reconciles ProCards, e-billing, travel authorizations, travel reimbursements, entertainment authorization, and entertainment vouchers.

Other related functions as assigned.

Required Qualifications

Bachelor’s degree with three years of experience in administrative and accounting functions. 

A demonstrated high level of proficiency in the use of Adobe Acrobat Professional and Microsoft Office (Word, Excel).

Demonstrated ability to: communicate (written and verbal) and interact skillfully with staff and faculty; work both as a team member and independently without continuous supervision; work with overlapping projects and with sensitive and confidential information; adapt to a dynamic and deadline-driven, customer service-oriented environment. 

Demonstrated high level of organizational skills and attentiveness to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Demonstrated ability to work as a member of a team in a dynamic environment and a commitment to service excellence. Proven time management skills and the ability to prioritize own workload under dynamic circumstances. 

Knowledgeable of university resources, procurement and voucher policies, and business systems. Proficiency in Outlook, Excel, Point Plus, UT Market, FRMS, DEFINE, DPUSER.

Experience at the University of Texas or within a large university system.

Salary Range

$47,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

This position is eligible for a hybrid Flexible Work Arrangement (FWA) with at least three days in-office per week. FWA arrangements are subject to manager approval and may shift due to changes in business needs.  The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/staff-work-arrangements.

All new staff will work in-office for the first six (6) months of employment. 

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor.

Cover Letter

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.